Admin Executive Job Description – Overview
Administrative roles are a core functioning component in every organization. It is only possible to have an organization be productive over long periods by administering the actions of various teams. Admin Executives job description includes responsibility to provide all-around support to the organization and ensuring its efficient operation.
Admin executives work closely with different departments to ensure work progresses smoothly and coordinate office activities. They support the senior management in the management of the enterprise. They are responsible for ensuring that the office can support the work without any hurdles.
Admin Executives require strong organizational skills and the ability to multitask as they oversee the management of the whole office and its departments. They also coordinate activities with parties external to the organization, which is why they need excellent communication skills as well, as they often deal with various parties, and the better they can communicate, the better the outcomes they can generate.
An ideal admin executive job description must include these features as a requirement for a productive hiring process.
Admin Executive Responsibilities
Some major admin executive responsibilities that make up the job role are mentioned below.
- Office Management – Office management is essential to an admin executive’s duties. They oversee that the office is clean, productive, and organized. Ensuring that the office is organized, all the amenities are properly functioning, and the equipment is in working order forms part of the day-to-day activities of an admin executive. Admin executives ensure that the other personnel in the office can do their duties efficiently.
- Communication – Administrators handle the communication responsibilities of the office. Inbound and outbound communications pass through the administrators. Communication between various teams in the organization also passes through the administrators, who also coordinate with various suppliers for the infrastructural facilities of the office.
- Coordination – Admin executives coordinate the functions of various teams to ensure collective productivity. They also ensure that the teams know each other’s roles in a project, ensure deadlines, manage calendars, etc. Admin executives also handle meetings between different departments and vendors. Furthermore, They also handle travel-related responsibilities for their employees for on-ground projects, meetings, etc.
- Administrative Support – Admin executives also provide support in various tasks around the office and are the ones that employees turn to in case of grievances and requests. They also ensure that an adequate workforce is always available for the projects.
- Documentation and Recordkeeping – Admin executive qualifications must instill the necessary knowledge in individuals to maintain the necessary records and documents the organization needs. Employee information, project details, etc., are maintained by the administrators. They also maintain records of all the transactions done on behalf of the business.
- Event Planning and Management– Admin executives assist in organizing seminars, workshops, conferences, etc., for the organization. They oversee that such events can happen smoothly without any interruptions.
- Budget Tracking – Admin executives assist the organization in tracking its budgets over various heads, such as events, inventory stocking, etc. They also maintain records of departmental expenses and various cash outflows for the organization.
Admin Executive Qualifications
Mentioned below are some admin executive required skills and qualifications.
- Bachelor’s degree in business administration, Management, or a related field preferred.
- Proven experience as an Admin Executive or in a similar administrative role.
- Strong organizational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with basic accounting principles is a plus.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently with minimal supervision and as part of a team.
- A proactive approach to problem-solving and decision-making.
- Flexibility to adapt to changing priorities and work under pressure.
Admin Executive Required Skills
- Ability to oversee the functioning of various departments at once; great multitasking skills.
- Working knowledge of administrative and human resource principles. Furthermore, knowledge of the organization’s core competency is a plus point.
- Excellent problem-solving skills and the ability to adapt to changing situations and problems.
- Professional outlook and ability to understand problems and communicate them to employees with a friendly yet professional demeanor.
Admin Executive Salary in Singapore
The average salary for an admin executive in Singapore is approximately SGD 36,000 to SGD 60,000 per annum, depending on factors such as experience, industry, and the company.
Industry-wise Comparison
|
Industry |
Average Annual Salary |
|
IT Services |
SGD 55,000 |
|
Finance |
SGD 50,000 |
|
Healthcare |
SGD 45,000 |
|
E-commerce |
SGD 52,000 |
|
Telecommunications |
SGD 42,000 |
Experience-wise Comparison
|
Experience Level |
Average Annual Salary |
|
Entry-level (0-2 years) |
SGD 30,000 |
|
Mid-level (3-5 years) |
SGD 45,000 |
|
Senior-level (5+ years) |
SGD 60,000 |
Top Companies Comparison
|
Company Name |
Average Annual Salary |
|
DBS Bank |
SGD 50,000 |
|
Singtel |
SGD 48,000 |
|
Grab Holdings |
SGD 55,000 |
|
Accenture Singapore |
SGD 60,000 |
|
Standard Chartered Bank |
SGD 45,000 |
The data indicates that salaries for admin executives in Singapore are competitive and can vary based on the industry and experience level. Sectors such as IT services and finance typically offer higher salaries compared to other industries.
Conclusion
The specific skill set that any organization is looking for may differ in different admin executive job descriptions. Still, the above skills and abilities should add value to a candidate aspiring for an admin executive role.
Candidates looking to secure a job in this field should be able to handle high degrees of admin executive responsibilities and be reliable in maintaining the organization’s productivity through their support. Furthermore, they should know how to manage many resources, events, personnel, property, etc.
FAQs on Admin Executive Job Description
Q1. What Are the Qualifications Required to Be an Admin Executive?
Generally, a bachelor’s or master’s degree in business or management is preferred. However, practical experience and certifications demonstrating that you possess the relevant skills can also help you enter this field, as it is mostly ability oriented and does not depend solely on degrees.
Q2. Is There a Potential for Growth in Administrative Roles?
There is scope for significant growth opportunities in admin executive roles, as this is an executive position. Big organizations have a lot of departments and responsibilities, and they are constantly looking for supervisors and administrators to take on these responsibilities. As the corporations also expand geographically, area administrators and project administrators are required. Such high-profile roles are very well respected and highly paid as well.
Q3. What Are the Responsibilities of an Administration Professional?
Administration professionals are required to handle an organization’s organizational and supporting roles. Their responsibilities include-
- Office Management
- Communications Management
- Inventory Management
- Organizational Support
- Event Planning and Management
Q4. How Can I Gain Experience in Administrative Roles Such as an Admin Executive as a Fresher?
Experience in administering projects, events, internships in this field, etc., can all give you the required experience for administration roles. Certifications in project management, organizational efficiency, etc., can also give you the skills needed for an admin executive role.
Q5. Is Customer Service an Important Skill for an Admin Executive Role? Do Admin Executives Interact With External Parties?
Yes, admin executives require some degree of proficiency in customer service. Admin executives need to deal with personnel in their organization, and the discrepancies within the organization also end up with the administrators to resolve.
Q6. What Are the Key Skills Involved in the Admin Executive Role?
The key skills required in an administrative role are-
- Resource Management
- Excellent communication skills
- Record Keeping and Document Keeping
- Multitasking
- Organizational Skills
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