There are a lot of resources on the internet to help you prepare for an interview, and they give you the necessary tips to ace it. But what about the things you need to do after you are done with your interview?
Yes, there are many things you need to do after the completion of your interview. One of them is to write a thank you email after interview. But why should you write a thank you email, or how can you even get started? We’ve got you covered! In this blog, we will take a look at tips and samples to write a thank you email after an interview.
Reasons to Send a Thank You Email
Let us take a look at some of the reasons for considering a post-interview thank you email.
A. Expressing gratitude for the opportunity
Sending a thank you email following a job interview is a courteous gesture that showcases the appreciation for consideration and the time given by the interviewer. It showcases how much you value and appreciate the opportunity to be interviewed.
B. Reiterating interest in the position
In a thank you email after interview, you may reiterate your interest and enthusiasm for the position. It reaffirms your commitment to the role and reminds the interviewer of your passion for the opportunity.
C. Leaving a positive impression
A perfectly crafted thank you mail can leave a lasting positive impression on the interviewer. It enables you to reinforce key points from the interview, showcase your communication skills, and emphasize your appreciation for the opportunity.
D. Standing out from other candidates
The biggest reason why most of the aspirants want to know how to write a thank you email after an interview is the fact that it can help you be distinctive from the rest of the aspirants.
Timing of the Thank You Email
Timing is one of the most crucial factors when you are considering even a basic thank you email after interview. Here is what you need to know:
A. Send within 24 hours of the interview
It is ideally recommended that you send the mail within 24 hours of the interview. This timeframe is enough to express your gratitude while your performance and conversation are still fresh in the interviewer’s mind. Sending the mail promptly and professionally shows your enthusiasm for the position.
B. Sooner is better, but avoid sending immediately after the interview
While sending a thank you email after interview promptly is vital, it is strongly advised to avoid sending it right after the interview is finished. Sending it too soon might seem like a rushed or insecure endeavour. Consider taking some hours to send the mail
C. Considerations for sending individual emails to multiple interviewers
In case you have interviewed people from multiple teams or posts within a company, it is advisable that you take the time to draft a personalised thank you email after interview for each of the panel members.
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Key Elements of a Thank You Email
A reply after job interview is something we all wait for. Let us see how these key elements in a thank you mail can help you get the reply faster:
A. Subject line
For your email to be quickly recognised and to convey its objective, it must have a concise and clear subject line. When the position title and “Thank You” are included in an email, the receiver can quickly determine the purpose of the communication.
B. Salutation
Using the interviewer’s name in your email provides a personal touch and expresses respect for their role and position. Maintaining professionalism and manners in your communication is ensured by using proper titles and last names.
C. Opening
When you are thanking someone for an interview, a good opening is a must! Thanking the interviewer for the opportunity to speak with them sets a positive tone for the rest of the email and shows that you value their time and consideration. Bringing up the particular role and company demonstrates your sincere interest in the opportunity.
D. Body
Reiterating your interest in the job and the organisation confirms your zeal and dedication to the position. You need to emphasise your most valuable skills and match them to the position.
Making particular references to subjects or ideas brought up throughout the interview demonstrates good listening skills.
E. Closing
When it comes to a thank you email after interview, opening is just as important as closing. Emphasising your gratitude for the interviewer’s time and consideration highlights your appreciation and makes a good first impression. It shows initiative to participate in the hiring process by mentioning that you are looking forward to learning about the next steps.
F. Signature
Giving the recipient your complete name, phone number, and email address gives them access to your contact details for future requirements.
If appropriate, adding a professional email signature to your messages improves its appearance and establishes your credibility.
Thank You Email Template
Let us take a look at a template of email after interview.
A. Subject
A subject should state clearly ‘Thank You’ along with the position you have interviewed for.
B. Salutation
You need to be personalised and respectful when you are addressing your interviewer with their title and last name.
C. Opening
Showcases gratitude for the interview and acknowledges the certain role and organisation.
D. Body
It showcases the excitement for the opportunity to be interviewed.
E. Closing
It helps you once again show your appreciation and enthusiasm.
F. Signature
It includes your contact information for further communication.
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Thank You Email Samples
Let us take a look at some of the email samples so you can have better clarity on this.
A. Sample 1: Entry-level position
Subject: Thank You – Junior Marketing Assistant Interview
Dear Mr. A,
Thank you for taking the time to meet with me today to discuss the Junior Marketing Assistant role at XYZ Company.
It was a pleasure learning more about the role and the company’s marketing strategies. I am very excited about the opportunity to contribute to your team and help obtain XYZ Company’s marketing objectives. My coursework in marketing, combined with my internship experience in social media management, has prepared me well for this role.
During our conversation, I was particularly interested in your plans to expand the company’s online presence through targeted social media campaigns. My experience managing social media accounts for a local nonprofit organisation has equipped me with the skills to create engaging content and drive audience engagement, which I believe would be valuable in executing your marketing initiatives.
Thank you again for your time and consideration. I am eager to bring my enthusiasm and skills to the Junior Marketing Assistant position at XYZ Company and contribute to its continued success. I look forward to hearing about the next steps in the hiring process.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
B. Sample 2: Mid-level position
Subject: Thank You – Marketing Manager Interview
Dear Ms. X,
Thank you for the opportunity to discuss the Marketing Manager position at ABC Corporation during our interview today.
I thoroughly enjoyed our conversation about the company’s marketing tactics and the challenges and opportunities facing the marketing team. I am excited about the prospect of leveraging my experience in digital marketing and brand management to drive growth and innovation at ABC Corporation.
As we discussed, my previous role as a Senior Marketing Specialist involved leading cross-functional teams to develop and execute integrated marketing campaigns that increased brand visibility and drove customer engagement. I am particularly interested in your plans to launch a new product line and believe that my strategic mindset and proven track record in campaign management would be an asset in achieving your marketing objectives.
Thank you once again for considering my candidacy for the Marketing Manager position. I am enthusiastic about the opportunity to contribute my skills and expertise to the dynamic team at ABC Corporation and help drive the company’s marketing initiatives forward. I look forward to the possibility of working together.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
C. Sample 3: Executive-level position
Subject: Thank You – Chief Financial Officer Interview
Dear Dr. A,
I want to express my sincere gratitude for the opportunity to meet with you today and discuss the Chief Financial Officer position at XYZ Holdings.
Our conversation about the company’s financial goals and strategic priorities reaffirmed my interest in the role and my confidence in my ability to contribute to the organisation’s success. I am inspired by your vision for optimising financial performance and driving sustainable growth, and I am eager to bring my leadership experience and financial expertise to the executive team at XYZ Holdings.
During our discussion, I was impressed by your focus on implementing data-driven decision-making processes to improve financial forecasting and resource allocation. My background in financial analysis and risk management, combined with my experience leading finance teams in complex organisations, has equipped me with the skills to drive operational excellence and financial transparency.
Thank you again for considering me for the Chief Financial Officer position. I am enthusiastic about the opportunity to collaborate with you and the rest of the leadership team to achieve our shared objectives and drive XYZ Holdings to new heights of success. I am eagerly anticipating the next steps in the selection process.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
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Tips for Writing Effective Thank You Emails
Let us take a look at some of the tips that can help you with a thank you note after interview.
A. Personalise the email for each interviewer
Crafting your message shows respect and attentiveness, reinforcing your interest in a certain role or organisation.
B. Keep the email concise and focused
When it comes to interview thank you email, making it cornice makes sure that your message is clear and easy to read while respecting the recipient’s time and attention.
C. Use a professional and enthusiastic tone
Having a balance between enthusiasm and professionalism showcases your suitability for the position while conveying genuine motivation and interest.
D. Proofread for spelling, grammar, and clarity
When it comes to post-interview thank-you note, proofreading is a must!
E. Avoid generic or templated language
You must avoid any kind of templated or generic language.
F. Don’t send the same email to multiple interviewers
Personalisation is the key! Do not make the mistake of sending the same email to various interviewers.
G. Follow up if you don’t hear back within the expected timeline
If you do not hear back from the employer within the timeline, you can follow up with another email.
Common Mistakes to Avoid
Here are some of the common mistakes to avoid in a thank you email after interview:
A. Sending a generic or impersonal thank you email
There is no place to send a generic thank you email after an interview without personalising it.
B. Waiting too long to send the email
While we have emphasised patience while sending a thank you email after interview, it is a must that you also do not take too much time to do it.
C. Being too casual or informal in your language
Throughout the mail, you need to maintain a professional tone.
D. Failing to proofread and edit for errors
When it comes to thank you email after interview, proofreading is a must as it will allow you to edit if necessary.
E. Sending the same email to multiple interviewers
Customisation is the key. Do not make a mistake by sending the same mail to multiple interviewers.
F. Not addressing specific points or topics from the interview
While sending your thank you email after interview, it is a must that you highlight some of the specific points which you have discussed during the interview.
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Conclusion
There are a lot of considerations you need to take when you are drafting your thank you email after interview. Make sure to adhere to the tips we mentioned above, as they will ensure you get a speedy response.
FAQs on Thank you email after Interview
Q1. Do I need to send a thank you email after my job interview?
A1. Yes, it is a good practice that you may implement to speed up response.
Q2. What do I need to include in a thank you email?
A2. Thank them, reconfirm your interest, and bring up certain points raised in the interview that showcase your qualifications.
Q3. What if I don’t remember to email my appreciation? Is it too late?
A3. As soon as you can, send a thank-you email to express your gratitude and interest in the position.
Q4. What is the best tip to write a thank you email?
A4. Your focus should be on showcasing your interest in the role when you are drafting a thank you mail.
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