Academic Administrator

Our Client is one of the top educational institution in Singapore.

This role is required to oversee the management, administrative and coordination aspects that include academic planning, timetabling, course registration, and course delivery and assessment, and the assignment and management of the faculty, Lecturers and Specialists hired to teach the courses.

Scope of Work

Office Administration

Administer procurement, reimbursement and financial activities

Assist colleagues and other units in overseeing office related matters

Serve as the secretary/note-taker for all meetings

Assist with the planning and organisation of workshops/seminars, activities

Assist with the selection of instructors

Assist with all other administrative tasks

Course and Student Administration

Oversee and manage inter-college/school/departmentcollaboration and serve as the liaison between Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities

Oversee and manage all course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters

Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty and HR Matters

Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors

Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors

Approve the the teaching reimbursement claims of adjunct instructors

Prepare the necessary information needed and scheduling of instructors for annual performance appraisal of instructors

Outreach

Be the main point of contact and support to students and partners and schools on matters

Conduct, coordinate and/or support activities to share and promote the mission and curriculum, including the compilation and production of relevant marketing materials

Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

Bachelor's Degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector

Prior experience in a relevant administrative/manegerial role in an institute of higher learning will be advantageous

Meticulous with good organisational skills and a keen eye for detail

Strong analytical and problem-solving skills

Excellent communication and interpersonal skills

Good writing skills with the ability to prepare clear reports

Proficient in handling data and numbers

Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement

Knowledge of student information/database management systems would be advantageous

Strong stakeholder management, influencing and collaboration skills

If you are keen to know more about this role, please email Mary at [Confidential Information] and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

EA Licence No: 93C4403

EA Regn No: R1326974