Academy Head of Administrative

Job Title: Academy Head of Administrative

• Job Summary:

An Academy Head of Administrative is responsible for managing the administrative aspects of an educational institution or academy. This role involves overseeing day-to-day operations, coordinating academic activities, and ensuring the efficient functioning of the academy to support students, faculty, and staff.

• Key Responsibilities:

• Administrative Management:

Supervise administrative staff, ensuring efficient office operations.

• Oversee the allocation of administrative tasks and responsibilities.

Implement and improve administrative policies and procedures.

• 2. Student Services:

Manage student admissions, registrations, and enrolment processes via TMS system.

• Address student inquiries and concerns, providing guidance and support.

Coordinate student orientation and other related activities.

• 3. Academic Support:

Assist in course scheduling, ensuring proper allocation of classrooms and resources.

• Ensure textbooks, course materials, and academic resources are printed out by academy admin assistant

• 4. Trainer/Assessor and Staff Support:

Manage trainer schedules and classroom assignments.

• 5. Facilities and Equipment:

Oversee facility maintenance and repairs, including classrooms, labs, and common areas.

• Ensure the availability and functionality of necessary equipment and technology.

Coordinate facility bookings for events and meetings.

• 6. Financial Management:

Assist in budget planning and monitoring of financial resources.

• Process financial transactions, including tuition fees and vendor payments.

Maintain simple and accurate financial records and reports to Finance department.

• 7. Communication and Outreach:

Act as a liaison between students, trainers/ assessors, and administration.

• Communicate important information to students and trainer through various channels.

Assist in organizing and promoting academic events and programs.

• 8. Compliance and Regulations:

Ensure compliance with educational regulations, policies, and accreditation standards.

• Assist in the preparation of reports and documentation required for compliance reviews and audits.

• 9. Data Management:

Maintain databases and student records accurately and securely.

• Generate reports and statistics related to student enrolment and course evaluation.

• 10. Academic Committees:

Assist in the planning and execution of committee initiatives and projects.

Any other duties / works as assigned by your reporting superiors.

• Qualifications:

Bachelor's degree in education, business administration, or a related field (preferred).

• Proven experience in educational administration or a similar administrative role.

Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

Proficiency in using office software (e.g., Microsoft Office Suite).

• Knowledge of educational systems, policies, and regulations.

Attention to detail and accuracy in record-keeping.

• Problem-solving skills and the ability to handle student and faculty concerns effectively.

Familiarity with educational technology and administrative software is a plus.

Job Types: Full-time, Permanent

Pay: $3,000.00 - $4,000.00 per month

Schedule:

• Monday to Friday

Shift system

Work Location: In person