Account and Admin Executive

Job Description

Account and Admin Executive

Roles and Responsibilities:

. Will be responsible for receiving purchase order and sales order

. Will also issue invoice, after stocks are confirmed and picked

. Will also prepare Sales orders and Invoice for SIS, Ecom and direct Sales and etc

. Should be responsible for order creation and coordination

. Should be responsible for generating monthly reports

. Must liaise with 3PL warehouse and communicate on delivery arrangement to ensure timely processing

. Should also verify damaged, return stocks in 3PL, upon request

. Coordinate/manage 3PL to keep the fulfilment fluently.

. Should be responsible for negotiating with logistics supplier for the purpose of optimizing cost efficiency

. Checking and vs. Retail daily Sales and Ecom/SIS monthly statement, posting all collections to the accounting Navision system.

. Issue/post SIS & Ecom invoice in contrast to department store statements.

. Assist in key in sales to POS system (Cegid) when needed.

. Monitoring daily retail sales report against collection in terms of credit card settlement, cash, and voucher.

. Assist to prepare various retail/Ecom daily/weekly/monthly sales & analysis reports.

. Checking Retail team/ Part timer attendance report

. Inventory Report & Control, compiles and maintains records of quantity, type, and value of stock IN & OUT, consolidate monthly Retail Stock stake report

. Assist in retail stores daily operations, include monitoring of inventory level, stock deliveries.

. Offer daily clerical and administrative support, such as maintaining office cleanliness, stationery replenishment, and coordinate with building management in term of lighting/air-con maintenance.

. Support and coordinate in cross-departmental collaboration.

. Maintain a safe, clean, and tidy office environment.

. Perform any other ad-hoc duties as and when assigned by superior.

Work Experience

. At least 2-3 years of demonstrated experience in the Retail field and handling 3PL

. Experience in NAVISION and Cegid POS system is a plus.

Requirements

. Minimum Diploma qualifications

. Proficient in MS Office

. Advanced skills in Excel will be advantageous.

. Meticulous and attention to details

. Proactive, analytical, resourceful and self-driven with a positive mind-set

. Good communication skills and able to work independently

. Committed and willing to learn with good working attitude

. Able to work independently as well as in a team

. Preferably to start work immediately or within short notice