Account Assistant - AR/AP

Responsibilities:

Accounts Receivable (AR)

. Prepare and issue invoices to clients, ensuring accuracy and compliance with contractual agreements.

. Monitor customer accounts to track outstanding invoices and follow up on overdue payments.

. Communicate with customers to resolve billing discrepancies and answer queries.

. Maintain accurate records of collections, adjustments, and reconciliations for AR accounts.

. Assist with the preparation of weekly and monthly AR reports for management.

Accounts Payable (AP)

. Process vendor invoices, ensuring accuracy and adherence to purchase orders and agreements.

. Review and verify invoices, matching them with purchase orders and packing lists.

. Schedule and prepare payments to suppliers and vendors within agreed terms.

. Reconcile vendor statements, resolve discrepancies, and respond to supplier inquiries.

. Maintain a comprehensive filing system for AP documentation, ensuring easy access and audit compliance.

General Accounting Support

. Assist in month-end closing procedures, ensuring timely submission of relevant financial data.

. Maintain and update financial records, ensuring accuracy and completeness.

. Collaborate with internal departments to streamline accounting processes and resolve payment-related issues.

. Provide support during internal and external audits as needed.

. Contribute to continuous improvement of accounting processes to enhance efficiency and accuracy.

Requirement:

. Min Diploma in Accounting, Finance, Business Administration, or a related field.

. At least 1-2 years of experience in Accounts Receivable and/or Accounts Payable, ideally within a marine, logistics, or related industry.

. Strong Excel skills and familiarity with financial reporting tools.

. Excellent attention to detail and organizational skills.

. Effective communication skills for managing customer and vendor interactions.

. Ability to work independently and as part of a team in a fast-paced environment.

Queenie Chua

R24125459