Reports To: Finance Manager
Department: Accounts/Admin
Job Summary:
The Account cum Admin Assistant handles both accounting and administrative tasks to support the smooth operation of the office. This includes processing payments, maintaining financial records, and assisting with general office duties.
Key Responsibilities:
1. Accounting Support:
- Record Keeping: Maintain accurate records for accounts payable and receivable.
- Invoice Processing: Prepare and track customer invoices, follow up on overdue payments.
- Reconciliation: Help reconcile bank accounts and financial records.
- Payroll Support: Assist with employee payroll and leave records.
- Expense Reports: Review and process staff expense claims.
2. Payment Support:
- Vendor Payments: Process payments to suppliers and contractors on time.
- Payment Processing: Handle payments through various methods (bank transfer, checks, etc.).
- Documentation: Maintain records of all payments and receipts.
3. Administrative Support:
- Office Organization: Manage office supplies, filing, and equipment maintenance.
- Scheduling: Assist with scheduling meetings and appointments.
- Communication: Handle incoming calls, emails, and correspondence.
- Record Keeping: Maintain and update employee and financial records.
4. General Office Support:
- Assist with other office tasks as needed, including organizing company events and supporting HR functions.
Skills & Qualifications:
. Education: Diploma or degree in accounting, business, or a related field.
. Experience: Previous experience in accounting or administrative roles is a plus.
. Skills:
- Proficient in MS Office and accounting software (e.g., Xero).
- Strong attention to detail and organizational skills.
- Good communication skills.
. Personal Attributes:
- Reliable, proactive, and able to maintain confidentiality.
Work Location:
Orchard
