Invoice Processing and Discrepancy Resolution:
- Execute accounts payable functions including invoice processing, posting, and resolution of discrepancies to ensure timely and accurate accounting.
- Perform and manage accrual entries, general ledger reconciliations to the balance sheet to ensure accurate financial reporting.
Vendor Management and Reconciliation:
- Manage relationships with vendors, ensuring invoices are matched with purchase orders and goods received notes.
- Perform third-party vendor reconciliations and ensure the Receipt Non-Vouched (RNV) listing is accurate and up to date.
- Perform Vendor's bank account verification and update.
Reporting and Decision Support:
- Prepare reports to assist the company in making effective and timely financial decisions.
- Account for GST transactions, preparing and compiling GST reporting on a timely basis.
- Analyze expense trends and recommend cost-saving measures based on accounts payable data.
Process Improvement and System Enhancements:
- Identify opportunities for process improvements and system enhancements in accounts payable operations.
- Assist in the implementation of new systems and technologies to streamline AP processes.
- Collaborate effectively with procurement, finance, and other departments to ensure cohesive operations.
Cash Flow Management and Fraud Prevention:
- Monitor cash flow requirements related to accounts payable and coordinate with finance manager for payment approvals.
- Implement and maintain controls to prevent fraudulent activities in accounts payable processes.
Petty Cash Management:
- Manage petty cash accounts, manage company e-claim and ensuring all transactions are recorded accurately.
- Conduct periodic reconciliations of petty cash to ensure funds are accounted for and properly utilized.
Inventory Management:
- Oversee inventory stock take processes, ensuring inventory counts are conducted regularly and discrepancies are addressed.
- Maintain accurate inventory records and ensure inventory levels are managed efficiently.
Compliance and Audit Support:
- Liaise with external auditors providing necessary documentation and support during audits.
- Ensure compliance with company policies and regulatory requirements in accounts payable processes.
Extended Duties and Ad-hoc Responsibilities:
- Extend support to subsidiaries and related companies as assigned by management.
- Undertake any other ad-hoc duties within the scope of an accounts executive's role.
