Job Title: Accounts & Administrative Executive
Location: Singapore
Reporting To: Finance & Administrative Manager
Works With: Finance and Admin Team
Who We Are
Our French heart pulses through our international brand. With 100 years of heritage, we are future focused as we push ourselves and each other to connect every cook with personal stories and our rich legacy of food lovers to a lifestyle that inspires. Building beautiful products of the best quality that bring joy to people's lives for generations. We want to ensure that the heart of every home beats from the kitchen. Through our values of PASSION, INTEGRITY, INNOVATION & EXCELLENCE, TEAMWORK we make Le Creuset a great place to work, celebrating our rich diversity.
Main Purpose of the Role
The Accounts & Administrative Executive will join our Finance & Admin team in Singapore and will be involved in the day-to-day operations of the team.
Key Responsibilities
- Will be responsible for receiving purchase order and sales order.
- Will also issue invoice, after stocks are confirmed and picked.
- Will also prepare Sales orders and Invoice for SIS, Ecom and direct Sales and etc.
- Should be responsible for order creation and coordination.
- Should be responsible for generating monthly reports.
- Must liaise with 3PL warehouse and communicate on delivery arrangement to ensure timely processing.
- Should also verify damaged, return stocks in 3PL, upon request.
- Coordinate/manage 3PL to keep the fulfilment fluently.
- Should be responsible for negotiating with logistics supplier for the purpose of optimizing cost efficiency.
- Checking and vs. Retail daily Sales and Ecom/SIS monthly statement, posting all collections to the accounting Navision system.
- Issue/post SIS & Ecom invoice in contrast to department store statements.
- Assist in key in sales to POS system (Cegid) when needed.
- Monitoring daily retail sales report against collection in terms of credit card settlement, cash, and voucher.
- Assist to prepare various retail/Ecom daily/weekly/monthly sales & analysis reports.
- Checking Retail team/ Part timer attendance report.
- Inventory Report & Control, compiles and maintains records of quantity, type, and value of stock IN & OUT, consolidate monthly Retail Stock stake report.
- Assist in retail stores daily operations, include monitoring of inventory level, stock deliveries.
- Offer daily clerical and administrative support, such as maintaining office cleanliness, stationery replenishment, and coordinate with building management in term of lighting/air-con maintenance.
- Support and coordinate in cross-departmental collaboration.
- Maintain a safe, clean, and tidy office environment.
- Perform any other ad-hoc duties as and when assigned by superior.
Knowledge Required
- Minimum two years of experience working in an accounting-related department, preferably for a retail or web company.
- Microsoft Office Suite (Excel, Word, PowerPoint).
- Experience with basic accounting principles and relevant laws. Familiarity with accounting software (Microsoft Navision & CEGID POS System would be an added bonus).
Behaviours & Competencies
- Communication (Oral, Written & Listening): Adapts his/her oral and written communications to audience and fosters clear and effective communication with others. Can build relationships and interact effectively across functions, seniority levels, and cultures with confidence. Actively listens. Displays accuracy and quality in his/her written work.
- Initiative: Is proactive, self-starting, seizes opportunities and originates action to achieve goals.
- Resilience: Is able to maintain high performance levels under pressure and/or opposition and is able to maintain composure in the face of disappointments, criticism and /or rejection. Remains cooperative, calm, even tempered and polite at all times.
- Task Orientation: Focuses efforts and measures own performance against the completion of a series of tasks. Focuses on detail.
- Teamwork: Co-operates with others and is able, where appropriate, to complement the roles of others by taking on the role of a leader, peer or subordinate. He/she displays empathy and actively supports other team members when under pressure.
- Time Management: Is able to plan and organise own use of time, meets deadlines, and does not have to rely on the last minute.
- Problem-Solving Abilities: Ability to identify and understand problems, brainstorm and analyse answers, and suggest and implement the solution that's most likely to have the desired impact.
Why Join Us
Our recipe is equal parts passion, hard work and fun with a culture as vibrant as our products. We constantly stretch ourselves and encourage our team mates to do the same. When you join Le Creuset, you become part of a dynamic team that focuses on innovation and collaboration. You are part of something biggerfrom your first day to every moment thereafter, you're going to love what you do as part of the Le Creuset family!
