Accounts Executive (Income Audit)

MAIN DUTIES:

To audit all daily income that has been received by the hotel and to ensure that all relevant revenues such as rooms, food and beverage and other revenues, are correctly and completely recognized and recorded in the General Ledger accounting system.

Administration

. To be responsible for all daily income of the hotel.

. To review that all rebate and allowances to ensure they are properly authorized, and to report and deviations from hotel policies and procedures.

. To discharge the duties in an effective and efficient manner.

. To liaise with Night Duty Manager on all matters pertaining to the night audit functions.

Financial and Revenue Responsibilities

. Verify that sales from Rooms, Food & Beverage, and other operating departments reviewed by the night duty manager are correct.

. Perform the daily reconciliation on revenue balances with Opera and Sun accounting system

. Analyse all daily cashiering transactions are accurate and complete.

. Ensure all voided checks, corrections and unsettled checks are approved by the respective managers.

. Review number of food covers processed for each outlet in reference to the average food check for each outlet for each meal period is reasonable.

. Verify that guest ledger balance and total of all account detail balances for each room correspond to the system-generated guest ledger and general ledger balance.

. Ensure that all sales voucher forms are used in sequence, with any lost and voided vouchers reported according to the procedure, and to file them by outlet and in date order.

. Ensure the timely preparation and distribution of the daily revenue and statistics report.

. Post all transaction in the Revenue journal and to post into the Allowance journal any adjustments which may occur after those sales receipts are confirmed.

. Verify that all F&B discounted checks are fully justified, properly recorded into POS system and to prepare necessary reports.

. Investigate discrepancies and develop procedures to eliminate them.

. Prepare Daily Revenue Report for Management review

. Maintain a strong working knowledge of property management and point of sale systems.

. Follow all workplace safety and security policies and procedures. Report accidents, injuries and incidents to reporting manager immediately.

. Participate & contribute actively in all Corporate Social Responsibility and Sustainability initiatives organised by the Hotel.

. Undertake additional duties and responsibilities as assigned, including providing coverage in other areas of finance when colleagues are on leave.