Admin Agent/ Officer

About Company:
Our client is an airline of Japan, headquartered in Tokyo. They operate services to both domestic and international destinations and had more than 20,000 employees. In 2013, this company was named a 5-Star Airline.

Job Description:
- Handle sensitive and confidential matters with high integrity, manage P-File, update employee records and maintain proper filing systems.
- Update and maintain employee's leave matters and personnel records on People module.
- Assist in recruitment process and coordinate with hiring managers on the job description and set up for interviews. Work with recruitment agencies and/or manage recruitment posting on job portal.
- Prepare HR reports, leave and medical benefits administration.
- Co-ordinate training program with both internal and external stakeholders, to enhance employee skillset and learning development.
- Keep abreast of rapidly changing employment policies and regulations by local government.
- Responsible for incoming calls, incoming/outgoing mails & company internal mailing bag. To distribute and disseminate important circulars, mails, letters in timely manner.
- Provide secretarial support to General Manager such as screening incoming phone calls, arrange meetings/travel schedules, draft correspondence and maintain effective filing system.
- Maintain and update employee guides and administration information or process on shared drive.
- Manage business travel authorization and make travel bookings using internal booking tool, where necessary.
- Manage travel reimbursement and ensure that claims are align with travel policy.
- Ensure proper maintenance of office equipment/facilities.
- Provide basic IT support and troubleshoot.
- Manage contracts of vendors pertaining to office equipment, general insurance and administration matters.

Job Requirements:
- Minimum Diploma from a local polytechnic or Degree in Business Administration/HR
- At least 2 to 4 years of relevant experience.
- Proficient in MS Office Word, Excel, Power Point.
- Pleasant personality with strong interpersonal, communication and co-ordination skills.
- Pro-active, self-motivated individual who works well in a team.
- Good team player with strong sense of responsibility and self-motivation.
- Organized and able to prioritize tasks.
- Adopt Kaizen mentality to improve work flow process and working environment.
- Meticulous with high degree of accuracy and attention to details.
- Ability to manage multiple tasks successfully and under pressure.

Compensation:
- 5 working days (Monday-Friday)
- Location: Central
- AWS and Variable Bonus
- Medical & Hospitalization Coverage
- Concessionary Travel to any destinations & discounted travel on other partner airlines