ADMIN ASSISTANT

In this role you will be managing all administrative activities as well as providing property management support to the Condominium Manager.

You will also be responsible for the development of strong client relationships as well as providing high standards of property management service at all times.

Administrative Functions

Manage and overall supervision of the areas of responsibilities

Answering and attending to calls, faxes, emails, bookings etc

Solicit and analyse quotations from contractors for repairs, renovations and maintenance works

Prepare notices, documents, reports and/or meeting minutes for Council Meetings, Annual General

meetings and other types of meetings involved

Prepare circulars, notices, reminders and/or letter of awareness for residents or for notice display

Maintain proper documentations and inventories such as drawings, floor plans, equipment

manuals, keys, reports etc. and control the movement of such assets and documents

Collection of payment/fees/deposits

Managing, tracking, accounting and controlling of petty cash

Prepare and submit reports and/or claims timely and accurately

Manage all correspondences, reports, service orders, filing, ordering of stationery etc.

Manage and liaise with residents on facilities booking of the estate

Banking of cheques and cash

Any other administrative duties assigned

Relationship Management

Develop, manage and maintain strong and healthy relationships with clients, contractors,

regulators, employees and organisation

Inform and educate residents of the need to comply with house rules and by-laws to ensure

harmonious condominium living

Develop a thorough knowledge of the estate assigned

Requirements:

N Levels or above

Minimum 1-year experience as an Administrative Assistant, Accounts Assistant or in other related

position

Full knowledge of office management systems and procedures

Basic bookkeeping and math skills

Exemplary planning and time management skills

Organised and able to work independently

Strong interpersonal, organisational, people management skills

Ability to stay calm and on-task in high-stress situations

Ability to multitask and prioritize daily workload

Discretion with personal and confidential information

Fluent in English

Excellent communication skills