Admin Assistant

JOB RESPONSIBILITIES

. Provide general administrative support and coordinate office activities and operations to ensure efficient company operation

. Lease, maintain, and coordinate company dorms, manage rental agreements, and provide local services

. Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.

. Prepare proforma invoices, delivery orders, and packing lists for import/export transactions, adhering to all relevant regulations.

. Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.

. Assist with printing, scanning, filing, and managing company documents, as well as data entry and basic record-keeping tasks.

. Ensure that office supplies are stocked and organized, coordinate supply orders, and handle minor office maintenance needs.

. Provide backup support to other departments and teams whenever necessary

. Any other projects and ad hoc duties as assigned

JOB QUALIFICATIONS

. Strong sense of teamwork and service orientation

. Attention to detail and good problem-solving skills

. Excellent time management skills and ability to prioritize work

. Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment

. Self-driven individual and able to work independently with minimal supervision

. Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)

. Proficiency in Microsoft Office (Word, Excel, PowerPoint)

. Advantage will be given to candidates with prior experience handling import/export documentation.