ADMIN ASSISTANT

Overall purpose of job

Provides clerical and administration support to the Production Department and office in the day-to-day operation.

Responsibilities

. To records all employees daily attendance and overtime, including production team

. Assist to check all timesheets for daily work attendance overtime with the timekeeper against the system and records daily timesheet into system

. To record all attendance of leave records and MC Records of the production employees and highlight daily the records to person in charge

. Sorting documents and paperwork

. Keeps records, distribution and filing of all documents

. Updates all safety policy.

. Assist to order material and to keep records of the inventory.

. Assists in keying in material requisition.

. Liaising with suppliers and customers for ordering, and delivery material

. Sourcing for suppliers, compare quotations, negotiate with suppliers

. Ordering of materials requested by project teams or if the stock inventory is low.

. Comply with all statutory requirements for safety.

. Maintains availability of forms, permits and stationary needed by the projects.

. To report all expiring license due for renewal, eg insurance, permits for machines, and any other license.

. Report all injuries to their manager and follow up all the required protocol for injuries.

. Any other tasks and responsibilities assigned from time to time.

Requirements

. Minimum of secondary education or preferably with GCE O levels.

. Preferably 2 years of working experience or with relevant working experience.

. General working knowledge on filing and computer

. Required skill(s): Proficient in MS Office software such as word, excel Power-point and MS outlook

. Able to work in teams and can interact and communicate with diverse employee groups

. Able to work in fast-paced working environment

. Positive attitude and able to work independently and multi-task

.Able to work in Jurong Area/Tuas

.5.5 days work

Shortlisted will be notified through contact information provided