Perform administrative functions and provide administrative support to project team and/or executive group in field or office as designated by management.
Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company's guidelines.
Maintain and track project information for project team as directed.
Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
Assist project team with closeout coordination and preparation of O & M manuals.
Work with Executive Director / project manager(s) a directed to achieve departmental objectives.
Assist Executive Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
Order supplies for project team/office.
Maintain personal, office and jobsite space and filing in a neat and organized manner.
Set up project binders and order project drawings from local printing resources.
Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
Archive all project documentation according to company and/or client requirement.
Participate in project and/or team meetings as needed.
Assist with daily planning of managers schedules, meetings, interviews and possibly travel (through corporate agency), if assigned.
Assist in the implementation of new procedures as designated by company.
Perform other duties as assigned. Necessary attributes
Ability to work independently and as part of a team
Respect for confidential information good judgement.
Flexible, detail-oriented
Ability to work in a fast paced environment and prioritize effectively.
