Admin Executive

Your new company

Located in Singapore, this is an IT consulting/IT services firm. With demand increasing, it is seeking for an Admin Assistant/Executive to expand and grow a team of people who have a strong passion to create and introduce new products to the world.

Your new role

Reporting directly to the CEO, you'll be responsible for supporting him on his calendar management, travel arrangement, expense claims, business presentation/reports compiling.

. Calendar Management: Organize and maintain the CEO's calendar, schedule appointments, and coordinate meetings.

. Travel Coordination: Arrange travel itineraries, including booking flights, accommodations, and transportation.

. Expense Management: Handle expense reports and assist with budget tracking for the CEO

. Event Coordination: Organize and coordinate office events, meetings, and conferences, ensuring all logistical aspects are handled smoothly.

. Information Flow: Facilitate effective communication between the CEO and other departments, ensuring timely and accurate information dissemination.

. Internal Communications: Assist in the preparation and dissemination of internal communications to staff as directed by the CEO.

. Vendor Management: Coordinate with external vendors and service providers to support office needs and initiatives.

. Database Maintenance: Maintain and update databases, contact lists, and other essential records.

. Reporting Assistance: Assist in the preparation of regular reports and summaries for the CEO, providing necessary data and insights.

- CEO is specifically looking at presentation slides preparation and compilation.

- Looking at someone who Provide support in creating visually engaging presentation slides for the CEO, transforming raw data into concise and informative content for client presentations.

. Sensitive Information: Handle sensitive and confidential information with the highest level of discretion and professionalism.

. Integrity: Ensure all tasks are performed with integrity, maintaining the trust and confidence of the executive team and the broader organization.

What you'll need to succeed

To ensure your success in this role, you will need:

. Experience: Minimum 4-5 years of relevant work experience, with IT sector experience being a plus

. Exceptional organizational and multitasking abilities

. Proficient in office management and administrative tasks

. Strong MS Office Suite expertise (Word, Excel, PowerPoint)

. Excellent communication and interpersonal skills

. Ability to work independently with minimal supervision and collaboratively as part of a team

What you need to do now

If you're interested in this role, click apply now or forward an up-to-date copy of your CV to me at . If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R22106488

EA License Number: 07C3924 | Company Registration No: 200609504D