Admin Executive

Admin Executive x 1. Consultant Firm. 5 days week

Tai Seng/ Macpherson

Job Description

. Administrative Support. Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.

. Project Claim Tracking. Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.

. Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.

Basic AdministrativeTasks for Project Coordination

. Inform all relevant parties upon receiving permit approvals.

. Arrange for the purchase of drawings from the Building and Construction Authority (BCA).

. Forward emails from CORENET to the respective project engineer in charge.

Customer and Client Relations

. Handle inquiries and maintain good communication with clients and stakeholders.

. Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.

. Coordinate with engineering team members to support their administrative needs.

. Assist in the organization and management of project documents.

Job Requirements:

Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.

Skills

. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

. Familiarity with Xero software is a strong advantage.

. Basic knowledge of accounting software (e.g., QuickBooks) is a plus.

. Strong organizational skills and attention to detail.

. Excellent communication and interpersonal skills.

. Ability to work independently and prioritize tasks.

. High integrity and commitment to confidentiality.

. Adaptable and able to manage multiple responsibilities.