We are looking for a dedicated and detail-oriented Admin Executive to join our team. The successful candidate will provide comprehensive administrative support to ensure smooth operations within the Sales & Project team and other departments.
Provide administrative support to the Sales & Project team.
Prepare and manage purchase orders, delivery orders, sales orders, tax invoices, and other necessary documents.
Handle internal and external coordination of purchase orders.
Assist in purchasing activities and liaise with suppliers and customers regarding delivery schedules.
Collate and organize documents for project handovers.
Maintain an updated database and records for team sharing.
Assist with general administrative duties to support the smooth operation of the office.
Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.
Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.
Provide secretarial support for management meetings, coordinating meeting dates, taking meeting notes, and following up on action items.
Organize team bonding activities for the division.
Perform any other ad-hoc duties as assigned.
Proficient in MS Office (Word, Excel, PowerPoint).
Able to communicate proficiently in English and Mandarin to liaise with both English and Mandarin-speaking clients.
Strong interpersonal skills and ability to engage with individuals at all professionally.
Meticulous, detail oriented, and possess strong organizational abilities.
Ability to work independently and as a team player.
Good working attitude and ability to communicate well.
Job Type: Full-time
Pay: $1,
- 00 - $2,600.00 per month
Benefits: - Employee discount
Flexible schedule
Schedule: Weekend availability
Supplemental Pay:
* Yearly bonus
Education:
- Local Polytechnic Diploma (Preferred)
Experience:
- Office Administration: 1 year (Preferred)
Work Location: In person
