Responsibilities:
- Meetings
- Arrange and prepare presentations for meetings
- Take minutes of meetings for F&B Sub-committee or any other meetings as required
2. Licences
- Track the expiry/renewal of licences relating to F&B such as Halal certification, liquor licences, catering licence, music licence etc
- Submit applications for the renewals on time
3. Purchases
- Assist with inventory management, stock controls and put up purchase requisitions.
4. Enquiries/Feedback
- Respond to general phone/email enquiries relating to F&B promptly and professionally
- Assist to track and reply feedback from members & guests
5. Documentation
- Maintain proper documentation of agreements/contracts with vendors
- Prepare reports and performance metrics and ensure proper filing
- Keep track of invoices and receipts for submission to Finance Department
6. Disciplinary of Members
- Assist the CEO/Ops Director with the administration of disciplinary of members preparation for Disciplinary Sub-committee meetings, minutes of meetings and the follow-ups
7. Others
- Assist with special F&B promotions or events especially events involving VIP guests
- Co-ordination with other departments on training/departmental activities
Any other duties as may be assigned from time to time.
Requirements
- Degree in relevant discipline or equivalent
- Preferably with working experience in the F&B/hospitality industry or in a secretarial position
- Proficient in MS Office applications
- Strong organisational skills with the ability to multi-task
- Good verbal and written communication skills
- Strong interpersonal skills to collaborate with members, external partners, management, and colleagues
