Seeking a highly organized and proactive Administrative Executive to support our company's daily operations and ensure the smooth functioning of our office environment. The ideal candidate will handle a wide range of administrative tasks, support management and coordinate between departments to ensure efficient workflow. This role requires excellent communication skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Job Description:
a. Office Administration:
- Manage office operations, including maintaining office supplies and equipment
- Serve as the first point of contact for visitors and provide assistance where needed.
- Oversee the smooth functioning of day-to-day office procedures.
b. Communication:
- Handle phone calls, emails and directing queries to the appropriate parties.
c. Meeting Coordination:
- Arrange and set up conference rooms, equipment and catering for meetings and events.
d. Data Management and Record Keeping:
- Maintain filing systems (both physical and digital), ensuring records are organized and up-to-date.
- Input and manage data in spreadsheets and databases
e Expense and Invoice Management:
- Track and reconcile staff expenses, ensuring timely submission and reimbursement.
- Assist with invoice processing and basic financial record-keeping as needed.
f. Event Coordination:
- Organize company events, meetings, or training sessions, handling all logistical aspects such as venue booking, catering, and attendee communication.
Job Requirements:
- Degree/ Diploma in Business Administration, Management or any related fields.
- Possess 2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (optional but preferred)
