The is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendars, making/confirming meeting arrangements, and writing correspondence. Must be open to not only being in office management but also supporting a CFO and senior leaders with travel arrangements, calendaring, expense reports, etc. Must be resourceful, an independent thinker, self-sufficient and self-motivated.
- Managing overall administrative activities for the office.
- Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment, etc. for staff.
- Performing administrative work such as filing, sorting, and distributing mail
- Prepare and edit correspondence, communications, presentations, and other documents
- Arrange and co-ordinate meetings and events
- Maintaining confidentiality of sensitive and confidential information.
- Will be participating in a wide range of company projects and events.
- Performing other work-related duties as assigned including supporting the corporate compliance team as needed.
- Maintains working relationships and communicates with all departments.
- Verifies that accurate room status information is maintained and properly communicated.
- Receive and interact with incoming visitors
- Resolves visitor problems quickly, efficiently, and courteously.
- See moreWorks within the allocated budget for the front office.
- Strong computer and organizational skills
- Excellent communication (oral and written) and attention to detail
- Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
- Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
- Bachelor's degree is an advantage
- Proficient computer skills and in-depth knowledge of relevant software (ex. MS Office Suite)
- See moreKnowledge of standard office administrative practices and procedures
