Document Management: Organize, file, and manage construction project documents, such as contracts, blueprints, permits, and daily logs. Ensure that documentation is accessible and up-to-date.
Scheduling and Coordination: Assist in scheduling meetings, coordinating construction timelines, and managing the calendars of site supervisors or project managers. This may include coordinating with subcontractors and suppliers.
Payroll and Timekeeping: Track and record employee hours, submit timesheets, and handle payroll processing. Ensure workers are compensated accurately and on time.
Procurement and Inventory Management: Order materials and supplies for the construction site as needed, monitor inventory levels, and coordinate deliveries to ensure work is not delayed.
Compliance and Permitting: Assist with acquiring necessary permits and licenses, keep records of certifications, and ensure compliance with local and state regulations.
Health and Safety Documentation: Maintain records related to safety protocols, incident reports, and training logs. Help enforce safety policies by keeping records readily available for inspections or audits.
Communication and Correspondence: Serve as the communication link between site staff, contractors, suppliers, and the main office. Respond to emails, answer phone calls, and distribute messages or updates to relevant personnel.
Visitor and Access Management: Handle visitor registrations and manage access to restricted areas. Ensure all visitors adhere to safety policies and have proper PPE when on-site.
