Job Responsibilities:
Documentation Management:
- Organize and maintain all project-related documents, including contracts, drawings, specifications, and correspondence.
- Ensure that all documentation is accurate, up-to-date, and easily accessible to site personnel.
Communication Facilitation:
- Act as the primary point of contact for internal and external communications, including contractors, suppliers, and regulatory agencies.
- Distribute information and updates to site personnel regarding schedules, changes, and safety protocols.
Logistics Coordination:
- Assist in the coordination of site logistics, including the scheduling of deliveries, equipment rentals, and site access.
- Support the procurement process by managing orders and tracking inventory levels.
Meeting Coordination:
- Organize and schedule site meetings, preparing agendas, and recording minutes for distribution.
- Follow up on action items and ensure that tasks are completed in a timely manner.
Health and Safety Administration:
- Assist with maintaining health and safety records and documentation, ensuring compliance with safety regulations.
- Support site safety initiatives by coordinating training sessions and safety briefings for site personnel.
Job Requirements:
- Diploma or associate degree in Business Administration, Construction Management, or a related field.
- 23 years of experience in an administrative role, preferably in the construction or engineering sector.
- Experience in managing documentation and coordinating logistics on construction sites is an advantage.
