Administration Assistant (Maternity Relief)

This role is to cover maternity relief for 6 months.

RESPONSIBILITIES

Administration

. Maintain the central filing system for all office documents, including student confidential file

. Issue fee invoices, collect school fees and issue receipts

. Update and maintain monthly fee records

. Data entry on Pre-Initial Screening

. Preparation and distribution of enrolment and graduation packages

. Collate and obtain quotations and purchase of teaching materials and/or office supplies

. Manage student's attendance record and ensure proper supporting documents are in place for audit purposes

. Responsible for submission and registration of staff training

. Organize and upkeep the updated copies of student / staff application forms, class lists and administrative documents, and distribute them to relevant teachers and/or students when necessary

. Issue forms and documents to staff as and when requested

. Support inventory workflow

. Support operational workflow

Equipment Repair & Maintenance

. To liaise with Association Facilities Department where any equipment or properties need repair and maintenance.

Others

. Record EIPIC department meeting minutes and circulate to all concerned.

. Undertake any other duties assigned by the EIPIC Head

REQUIREMENTS

. Minimum GCE O Level with at least 2 years of working experience

. Competent in MS Office and Outlook

. Organized, meticulous and has good interpersonal skills

. Organize and neat

. Customer Service oriented

. Relevant experience in administration and/or receptionist duties