Administrative Assistant

Work Hours:
- Monday-Tuesday, 9 am - 4 pm, with possibilities of last-minute ad-hoc responsibilities and short hours of weekend work (compensated with off-days or OT pay)

• Responsibilities:

• Administrative Work:

• Submission of Claims:

Ensure accurate and timely submission of expense claims.

• Maintain organized records of receipts and necessary documentation.

• 2. Appointment Setting:

Efficiently manage and coordinate appointments, optimizing schedules for maximum productivity.

• Utilize digital tools for seamless calendar management.

Communicate proactively with relevant parties to confirm, reschedule, or cancel appointments as needed.

• Provide timely reminders to minimize scheduling conflicts.

• 3. Compiling Documents and Information:

Gather and organize necessary documents and information for meetings, presentations, and reports.

• Maintain a systematic filing system for easy retrieval, ensuring confidentiality and security.

• Liaison:

• 4. Key Stakeholder Interaction:

Interact diplomatically with key stakeholders involved in client servicing events.

• Coordinate schedules and requirements to ensure a harmonious collaboration that exceeds client expectations.

• 5. Client Engagement:

Develop strong relationships with clients, understanding their needs and preferences for client servicing events.

• Address client inquiries promptly, providing necessary information to enhance satisfaction.

• Additional Tasks:

• 6. Creative Content Design:

Utilize tools like Canva and Capcut for creative content design needs.

• Develop visually appealing materials for presentations, reports, and social media to elevate the overall brand image.

• 7. Events Coordination:

Leverage previous events coordination experience to plan and execute client servicing events, ensuring a seamless and memorable experience.

• Coordinate logistics, manage invitations, and conduct thorough follow-up activities for the success of each event.

• Qualifications:

Proven experience as an Administrative Assistant or in a similar administrative role is an advantage.

• Strong organizational and time-management skills.

Excellent communication and interpersonal abilities.

• Proficient in using digital tools and applications for administrative tasks.

Basic content design skills and events coordination experience are advantageous.

• A fun-filled and adventurous individual preferred, capable of infusing energy into the work environment.

• Application Process:

Interested candidates can submit their resumes detailing their relevant experience through the portal. The application deadline is until 2x positions are filled. Only shortlisted candidates will be contacted for an interview.

Job Types: Part-time, Contract, Temporary, Internship, Fresh graduate, Student job
Contract length: 6 months

Pay: $600.00 - $2,000.00 per month

Expected hours: 12 20 per week

Benefits:

• Flexible schedule

Professional development

• Promotion to permanent employee

Schedule:

• Day shift

Monday to Friday

• Weekend availability

Supplemental Pay:

• Commission pay

* Overtime pay

• Signing bonus

Education:

• Local Polytechnic Diploma (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person

Application Deadline: 31/08/2024
Expected Start Date: 12/08/2024