Administrative Assistant

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist's absence and lunch break. E.g.. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff suppliers, clients etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 1 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic and outspoken team player

- Excellent interpersonal skill

- Ability to prioritize tasks and have good time management

- Ability to work under stress and a tight timeline

- Independent & meticulous

- Only Singaporeans

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.