Full Time
.
19 Keppel Road, Jit Poh Building #05-00 Singapore 089058
2 days ago
29 days left to apply (20/09/2024)
Job Description
General Personal Assistant Duties:
Manage calendars and schedule appointments.
Arrange travel and accommodations.
Research and prepare presentations and documents.
Streamline communication by handling emails, phone calls, and inquiries.
Anticipate needs and proactively handle administrative tasks (e.g., office supplies, equipment maintenance).
Maintain a confidential and professional work environment.
Executive & Personal Support (Chairman & CEO):
Manage calendars, meticulously scheduling appointments, meetings, and travel.
Oversee communication: screen calls and emails, prioritize inquiries, and draft correspondence.
Prepare presentations, reports, minutes, and other documents with accuracy and efficiency.
Discreetly manage personal errands, appointments, and requests.
Anticipate needs and proactively arrange personal travel, reservations, and event tickets.
Maintain confidentiality and handle sensitive information with utmost discretion.
Administrative Support:
Ensure office pantries/stationery supplies are provided daily.
Handling of office equipment maintenances and renewal of contracts
Managing of renovation if required
Assist in onboarding/offboarding matters of team member
Assist and coordinate training courses registration and related matters
Event Management:
Assist in organizing companys events and activities.
All the above is not an exhaustive list of job descriptions; other duties may be assigned as and when required. Who You Are:
You possess impeccable organizational and time management skills.
Youre a master communicator, both written and verbal, with a friendly and professional demeanor.
You have a proactive and resourceful approach to problem-solving.
You can prioritize effectively and manage multiple tasks simultaneously.
Discretion and confidentiality are paramount to you.
A tech-savvy individual proficient in office software (e.g., MS Office Suite)
A team player who thrives in a fast-paced environment and enjoys exceeding expectation
Possess Diploma in Business
Minimum 3 years of experience in Administrative/Personal Assistant role.
