Administrative Manager / Executive Secretary

Our client is a global leader MNC well known for managing and delivering high-tech facilities projects ranging from design, engineering, procurement and construction services. They are seeking an experienced Administrative Manager to oversee the administrative team and provide secretarial support to Senior Management.

Job Description:

. Provides comprehensive and efficient secretarial support to Senior Management, ensuring high-quality work and adherence to deadlines.

. Manages and organizes appointments, schedules meetings, and keeps calendars up-to-date in an organized and efficient way.

. Prepares presentation slides and monthly reports for both internal and external meetings.

. Takes meeting notes, distributes them to relevant parties, and ensures timely follow-up on action items.

. Effectively coordinates meetings and conferences, including sending invitations and booking venues.

. Organizes company and corporate events, taking care of all necessary arrangements.

. Follows through on assigned projects and tasks, ensuring completion without the need for reminders.

. Collaborates with other staff members to ensure projects and tasks are successfully completed.

. Efficiently handles incoming and outgoing correspondence, ensuring timely follow-ups.

. Prepares management and other reports promptly.

. Arranges business travel, including coordinating flights, hotel reservations, and appointments.

. Assists with preparing travel and general expense claims.

. Maintains a well-organized filing system for document management.

Requirements:

. Min Bachelor's Degree in relevant field

. Min 10 years of executive secretarial & administrative experience supporting senior management

. Experience in manufacturing or construction industry is beneficial

. Meticulous and strong organizational skills

For a confidential discussion please apply or write to [Confidential Information]

To view more roles within construction, real estate, engineering, architecture or renewables, please visit our website: www.archerrecruitment.com, contact one of our specialist consultants http://archerrecruitment.com/about/our-people/ and/or follow our LinkedIn page for regular industry updates.

We appreciate every application, however, due to a high volume of applicants, only shortlisted candidates will be contacted.

EA Licence No: 17C8952 | R2197282