Administrative. Responsible for all administrative tasks, such as compiling monthly reports, monthly timesheets, refreshments for project and welfare activities, and escort of customers or vendors within work premises for the Division / O&S Team.
Finance. Responsible for tracking, drafting and timely submission of finance/procurement documents such as Certificate of Completion (COC), Request For Billing (RFB), Purchase Request (PR), Purchase Order (PO), and ensuring Goods Receipt (GR) upon receipt of delivery of goods and services.
Safety Documentations. Track validity of safety documentation such as HIRA, EAI, courses and PPEs, and coordinate for renewal and purchases for the O&S Team.
Security Documentations. Track the validity of personnel and project security clearance of the O&S Team and ensure timely renewal.
Stocktaking. Track stocktaking requirements for the O&S projects and ensure timely execution of stocktake.
Perform any other ad-hoc tasks assigned by the Division Manager / O&S Manager.
Job Requirements
At least 1 year of experience in administrative, finance and procurement works.
Conversant in Microsoft Word, Excel, PowerPoint and Outlook.
Good to have SAP and procurement knowledge and experience.
