Administrative Officer

Job Purpose

To carry out all administrative and reception duties of Boy's Town.

• Responsibilities

• To support reception duties, visitors management and coordinate and sorting of all incoming mail.

To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.

• To handle end-to-end administrative matters.

Ensure proper filing, documentation and data entry as directed.

• To send/collect letters and other documents to the Post Office daily.

Sort and distribute incoming mail.

• Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).

To apply administrative policies, processes, and practices (Corporate governance).

• To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.

Submit admin-related invoices in the AG system and expense tracking.

• To support and maintain contract e-filing system.T

To execute new projects for the Admin department.

• To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.

To assist in events planning (eg Board meetings, company events etc)

• To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.

To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.

• To monitor and track the budget allocated.

Any other duties assigned.

• Job Requirements

• Minimum O Level or Diploma

At least 2 years of relevant working experience.

• Good in record keeping (filing/documentation etc.).

Proficient in Microsoft Outlook, Excel, Word, PowerPoint.

• Good interpersonal and communication skills.

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Pay: $2,

• 00 - $2,800.00 per month
  
  Benefits:
• Additional leave

Employee assistance programme

• Employee discount

Health insurance

• Parental leave

Promotion to permanent employee
Schedule:

• Monday to Friday

Supplemental pay types:

• 13th month salary

* Performance bonus

Education:

• GCE O Level or GCE N Level (Required)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person