Administrative Officer

About Freyr Technology:
Founded in 2021, Freyr Technology is a pioneering company specializing in Extended Reality (XR) and Artificial Intelligence (AI). With operations spanning the APAC region, we collaborate with industry leaders like NVIDIA to drive technological innovation. As part of our ambitious growth strategy, we are investing heavily in Southeast Asia to redefine the digital future.

We are currently seeking an Administrative Officer to join our dynamic team. This role will focus on administrative management, human resources support, and contract coordination to ensure smooth daily operations and effective collaboration within and outside the company.

Key Responsibilities:

1. Administrative Management

Oversee daily office operations, including procurement of office supplies and facility management.

Coordinate with internal departments to ensure smooth communication and efficient workflow.

Maintain accurate documentation and filing systems for administrative tasks and company records.

2. Contract and Finance Coordination

Assist in drafting, reviewing, and managing contracts with partners, suppliers, and clients.

Support invoice processing, payment scheduling, and expense tracking in collaboration with the finance team.

Liaise with external vendors, banks, and government agencies to facilitate administrative and financial processes.

3. Human Resources Support

Assist with recruitment processes, including job postings, scheduling interviews, and onboarding new employees.

Organize employee engagement activities and internal training programs.

Maintain employee records and ensure compliance with local HR regulations.

4. Marketing and Event Support

Support the organization of company events, training sessions, and promotional activities.

Coordinate with the marketing team to prepare materials and logistics for events and workshops.

Serve as the main point of contact for clients during events, ensuring smooth execution.

Qualifications:

- Bachelor's degree in Business Administration, Human Resources, or a related field.

- Previous experience in administrative, HR, or office management roles is preferred.

- Strong organizational skills with attention to detail and ability to multitask effectively.

- Excellent communication skills in English and Mandarin (written and spoken) to liaise with diverse stakeholders.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with administrative tools is an advantage.