Administrative Officer (Japanese Speaking) (Job ID: 19386) - XH

Benefits:

• VB - Ave 2 months (depending on individual performance)
• Near MRT
• Career progression
• WFH:1 day per week (can choose the day)
• Flexible working time: You can move your work hours one hour earlier or later. (cannot change every day, fixed for 2-3 months at least)

Industry: Construction/Building/Architecture/Interior Design

Location: Paya Lebar(Near MRT Station)

Position: Administrative Officer (Job ID: 19386)

Working hour: Mon - fri, 08:3017:45

Job Description:

(A)
Job Summary:
To Assist Building Department in all related works.

(B)
Essential Job Functions:
The Administrative Officer is responsible for, but not limited to, the following:

General
.Coordinate office activities in compliance with the company policies.
.Communicate closely with person in charge of Building Department to assist his/her work.

Office Administration
.Support office administration functions, such as ordering office supplies (eg stationery/name cards)
.Manage the control of documents (mails, letters, packages, etc.) delivered to the department including the disposal.
.Manage arrangements of meeting rooms.
.Organise company vehicles/drivers schedules.

Department/Unit Work
.Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
.Provide department information, such as annual event schedule, weekly regular meeting table, leave plat form and staff directory.
.Translate Japanese-English for documents/notices issued by Tokyo Head Office.
.Coordinate and arrange guest visit, such as hotel bookings, restaurant bookings, transportation, scheduling and arranging appointments with clients/consultants.
.Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming etc.
.Arrange seasonal greeting card and client celebrations.
.Manage Department News and Announcements via HQ's web portal.
.Create internal newsletter every quarter.
.Coordinate and arrange for new and transferred expatriates.
.Apply for reimbursement of entertainment, conference expenses etc.

RHQ Public Relations
.Liaise to Tokyo Head Office, group companies and other offices.
.Prepare and coordinate to procedure PR documents (mainly internal)
.Arrangement for national staff to register with the HQ system.

Job Requirements:

(C)
Minimum Qualifications/ Job Experience:
.Bachelor qualifications.
.At least 3 years of relevant working experience.
.Business level Japanese skill is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office.

(D)
Knowledge/ Skills/ Abilities:
.Excellent verbal and written communication skills.
.Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time
.Proficient in MS office
.Attention to details.

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