Responsible for overall general administration of the department to support the Faculty team in all Faculty activities.
Job Responsibilities
- Collect MCs from the box twice a day, stamp the MCs and saved in in the respective batch, passed the original MCs to Student Services
- Checking on the Diplomas attendance eg. MCs, and etc, and ensure supporting documents attached to the attendance for easy references twice a week
- Preparing and printing of Diplomas attendance
- When the name-list is confirmed, to arrange for Sous chef and Sanitation duties for each Term
- Prepare the Faculty monthly line-up calendar
- Prepare Student Line-up materials weekly
- Update the Maintenance Logbook from the Lab and Kitchen Checklist for Operations to follow up. Create and file the checklist every fortnight
- Prepare/ fill-up the monthly Staff Lunch schedule from the team's planning
- Adding the class lesson for TL3 Administration Report - on weekly basis
- Faculty line up - minutes taking and display line PowerPoint
- Scan memos into the Y drive and files them as according to the batches
- Received the completed and signed Attendance for each term, check all attendance are signed and with supporting documents and scan soft copy to Y drive
- For Zoom attendance / online lessons, to remind and follow up with instructors for their zoom attendance screenshot as evidence for SSG
- SOTM compilation
- Ad-hoc Web-site change forms
- Ad-hoc meeting secretary
- Ad-hoc Data entry & logistic
- Logistics for SDB
- Assist to translate minutes for SDB
- Energizing the philosophy and culture of the company and to ensure company vision, mission, and objectives are met.
- Ensuring proposals are report are error free and brand aligned
- Ensuring that punctuality, tardiness and grooming standards are maintained
Relevant Qualifications and Skills
- Possess a Diploma in Business Administration or equivalent
- Minimum of 3 years working experience preferably in Education Industry
- Ability to handle sensitive and confidential information with discretion
- Excellent command of both spoken and written English
- Good planning and organisation skills
- Work independently with minimum supervision
- Good communication and interpersonal skills
- Confidence to conduct presentations on management reports
- Digitally savvy
- Proficient in Microsoft Office applications
