Administrator/Senior Administrator, Faculty

Job Purpose

Responsible for overall general administration of the department; to support the Faculty team in all Faculty activities.

• Job Responsibilities

Collect MCs from the box twice a day, stamp the MCs and saved in in the respective batch, passed the original MCs to Student Services

• Checking on the Diplomas attendance eg. MCs, and etc, and ensure supporting documents attached to the attendance for easy references twice a week

Preparing and printing of Diplomas attendance

• When the name-list is confirmed, to arrange for Sous chef and Sanitation duties for each Term

Prepare the Faculty monthly line-up calendar

• Prepare Student Line-up materials weekly

Update the Maintenance Logbook from the Lab and Kitchen Checklist for Operations to follow up. Create and file the checklist every fortnight

• Prepare/ fill-up the monthly Staff Lunch schedule from the team's planning

Adding the class lesson for TL3 Administration Report on weekly basis

• Faculty line up - minutes taking and display line PowerPoint

Scan memos into the Y drive and files them as according to the batches

• Received the completed and signed Attendance for each term, check all attendance are signed and with supporting documents and scan soft copy to Y drive

For Zoom attendance / online lessons, to remind and follow up with instructors for their zoom attendance screenshot as evidence for SSG

• SOTM compilation

Ad-hoc Web-site change forms from Nelly

• Ad-hoc meeting secretary

Ad-hoc Data entry & logistic

• Logistics for SDB

Assist to translate minutes for SDB

• Energizing the philosophy and culture of the company and to ensure company vision, mission, and objectives are met.

Ensuring proposals are report are error free and brand aligned

• Ensuring that punctuality, tardiness and grooming standards are maintained

• Education Qualifications

Possess a Diploma in Business Administration or equivalent

• Relevant Experience & Requirements

Minimum of 2 years working experience preferably in Education Industry

• Ability to handle sensitive and confidential information with discretion

Excellent command of both spoken and written English

• Good planning and organisation skills

Work independently with minimum supervision

• Good communication and interpersonal skills

Confidence to conduct presentations on management reports

• Digitally savvy

Proficient in Microsoft Office applications

Job Type: Full-time

Pay: $2,

• 00 - $3,200.00 per month
  
  Schedule:
• Monday to Friday

Work Location: In person