APH PMO

Job Description:

1. Overall Budget Tracking and Reporting
. Publish Budget report (Budget utilization tracking (month-on-month) - (Project budget accountability with Project Manager)
. Expense tracking, Expense gaps - management, Expense adjustments
. Expense validation (planned vs. actual vs. adjusted)
. Highlighting discrepancies / over-spends
. Risk management (raise, maintain, monitor, and mitigate) for budget

2. Vendor/Supplier Management
. Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
. Support for Vendor/Supplier Contracting and e-Memo process
. Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) - also, define and optimize the timesheet review process.

3. Reporting
a) WSR/Fortnight meeting with Management
. Schedule meeting (and manage logistics) as per project governance plan
. Schedule pre-consultations with stakeholders prior to meeting (as required)
. Status report draft and publication [co-ordinate with respective PM/DM]
. Draft, review and publish minutes of meeting post all status report meetings
. Consolidate, assign, and track action item (until closure) with respective PIC
b) SteerCo meeting [RSG Management and Project SteerCo]
. Schedule meeting (and manage logistics)
. Schedule pre-consultations with stakeholders prior to meeting (as required)
. SteerCo deck draft and publication [co-ordinate with respective PM]
. Draft, review and publish minutes of meeting post all SteerCo meetings
. Consolidate, assign, and track action item (until closure) with respective PIC

4. Project Management support and co-ordination
a) Support to PMs
. Maintain and track RAIDS register and report [co-ordinate with PMs]
. Support for maintenance of stakeholder matrix for the project
. Support for maintenance of communication plan
. Support for new project initiation activities (project set-up, pre-consultation)
. Support program manager for financial planning
. Support on the Kessai process - draft and submit application
. Support PMs on Kessai drawdown process, review, and approval (Kessai Planning and approval managed by Prog. Mgr.)
. Action tracking for the project and program activities (TO-DO tracker)
b) Resource demand management and supply
. Manage demand for APH program/project, forecasting and fulfilment
. Create and maintenance of resource loading sheet (RLS)
. Manage the resource requisition process (i.e. source, set-up interviews)
. Management of resource leave management for project resources
. Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)

Requirements:

• Candidates with Banking Domain PMO would do.