JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Assistant Facilities Manager
Work Dynamics - Integrated Facilities Management
POSITION GOALS
To be the site lead and assist the Regional Operations Manager to manage the day-to-day operations of the site.
To ensure that the clients are provided with a high standard of service at all times.
To achieve excellence in preventive maintenance programs at site with highest standards and ensure energy conservation practices.
To provide comprehensive facility, critical environment management and technical services to the client, with a focus on continuous improvement.
To achieve financial and other KPIs established by Account Director or Client Manager. Delivery of services in accordance with the Client Management Agreement SLA.
DUTIES & RESPONSIBILITIES
Facilities Management
Must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.
Responsible for site facilities operation.
Establish Engineering & Operational procedures and roll out for site staff. Responsible for delivery of services in accordance with Client Management SLA.
Ensure compliance with all governmental regulations.
Being the single point of contact for technical issue for FM at the site.
Implement the energy management programs to reduce the cost on utilities.
Managing all contract vendors to carries out technical audits/ maintenance for all installation as scheduled.
Develop of technical service standard. Initiate planning of Critical Environment procedure.
Initiate a system to measure the quality of performance on a quarterly basis. Initiate and maintain Preventive Management Program.
Responsible for early involvement in Facilities Operation and provide advisory service during Site Inspection and Project Development Solution.
Provision for minor projects and coordinating with contractors/vendors from initiation to completion.
Client/Stakeholder Management
Manage the key client team representatives effectively to ensure that expected service levels are achieved.
Build strong working relationships with key client representatives and promote JLLs EOS platform and provide a key linkage between the wider JLL organization and the client representative and account team.
Coordinate with stakeholders to ensure smooth delivery of programs and procedures.
Procurement & Vendor Management
Review the maintenance/service practices of M&E contractors to deliver quality work practices in line with the manufacturer recommendations, established processes, tools and documentation.
Plan and manage budgets for Engineering & Operational contracts. Manage contract on vendors for technical services.
Site Operations
Plan and take responsibility for smooth operations of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility 24/7 emergency call support and site attendance is required.
Manage M&E scope of the projects to ensure the quality and deliverables within the stipulated time.
Develop and implement innovation programs and processes that reduce utility costs, increase productivity and savings, and share learnings with the wider EOS community at Jones Lang LaSalle.
Continuous optimization of processes, tools and documentation. Achieve Key Performance Indicators and Service Level Agreement targets.
Risk Management
Ensure alignment and compliance to established Policies and Standard Operating Procedures for the management of the clients Critical Environment (CEM).
Ensure proper engineering documentation and adherence to the established change management controls for all sites. Protect the health and safety of staff and others by adhering to and developing guidelines and strategies.
Conduct audits to ensure that all safety procedures, including disaster recovery and business continuity plan and escalation procedures are in place and maintained.
Ensure compliance with statutory regulations on fire, health and safety standards. Ensure compliance with JLL programs and audit programs and participate in EOS community initiatives.
Adhere to Jones Lang LaSalles business conduct by ensuring compliance with the firms guidelines, procedures and strategies.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
