Position Overview
This position will be responsible to support the administration and management of grants from planning, organising of documents to submission of such grants for various projects. You will be required to work closely with the project teams, the finance shared services team and other departments across the organisation. Adhering to the compliance of the grants programs / projects and ensuring accuracy for claims to be submitted.
Other responsibility includes but not limited to billing function and handle billing queries from funding agencies and project teams, etc. Analysing existing processes, proposing improvements, alignment and documentation of workflow and processes should be ingrained as part of your day-to-day.
Role & Responsibilities
Grant management
- Manage and verify grant administration processes to ensure compliance in accordance with the statutory reporting requirements and financial accounting regulations
- Prepare and submit grant utilisation statement to the respective funding agencies
- Monitor and report progress of grants to ensure timely claims submission and reimbursement from the funding agencies
- Prepare yearly grant utilisation statement for grant audit, involving significant reconciliation and preparation work
- Ensure accuracy and adherence to compliance on grant submission to the funding agencies
- Prepare grant related journals, handle grant related queries from project managers and funding agencies
- Continuously improve the workflow by streamlining the claim process and participate in system implementation, enhancements in SAP for grants management workflow and implementation of RPA for possible areas
- Enhance internal standard operating procedure and internal controls on grant management
Invoicing to funding agencies
- Ensure accuracy, completeness and compliance in billing to funding agencies
- Raise invoices for claim submission to funding agencies
- Review and analysis of long-aged receivables from funding agencies
- Handle billing-related queries from internal and external stakeholders
- Refine internal standard operating procedure and internal controls
Audit and process improvement
- Liaise with auditors to handle audit related matters for audit requirements from the Group Internal Audit team, the Grantor MOH and external auditors.
- Participate and lead process improvement initiatives on grant management and invoicing
- Other ad-hoc projects, assignments as assigned by the reporting officer
Requirements
- Degree in Accountancy or ACCA qualification, with minimum of 6 years of working experience
- Experience in SAP Accounting System
- Experience in professional services or IT industry or grant management is a bonus
- Technically competent and operationally hands on
- Meticulous, high level of accuracy, resourceful, highly motivated and adaptable to rapid changes
- Takes control, initiates action and take responsibility
- Inquisitive mind to question status quo and propose improvements using automation tools and improve workflows
- Manages pressure well and copes well with demands from a number of different stakeholders
- Ability to organise own workload and work under tight timelines deadlines
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