Assistant Manager / Manager

Job Description

The Office of the Provost is inviting applicants for an Assistant Manager/Manager position in a new residential college to be inaugurated in 2025.

Residential College provide a unique living and learning experience for undergraduates in their first and second year. This new residential college will offer the UTown College Programme (UTCP) and contribute towards a holistic education that integrates academic, social, and personal development.

The incumbent for this position will provide administrative support for events/facilities management at the residential college and secretarial support for the Master. This is a full-time position which is offered on a 2-year renewable appointment for the first instance and is intended to be a long-term appointment for a suitable candidate.

The following lists the key job functions for this position:

1. General office administration.
2. End-to-end support for organizing College initiated events and activities (administration, logistics, budget, publicity, manpower, facilities booking etc).
3. Manage College facilities bookings and access/security matters.
4. Prepare annual space review report.
5. Maintenance of College's space and facilities (eg seminar/theme rooms, parking etc).
6. Inventory and fixed assets management.
7. Personal Assistant to College Master (calendar management, claims assistant, travel arrangement, secretarial support for college meetings).
8. Undertake any other assigned duties as and when required.

Qualifications

• A university degree with at least 5 years of relevant work experience.
• Proficient in MS Office applications such as Word, Excel and Powerpoint.
• Technologically savvy and able to resolve simple IT issues (hardware and software).
• Willingness to learn with an eye for detail.
• Adaptable with a positive work attitude.
• Able to work independently and as a team.
• Possess good communication and interpersonal skills.

Department : Residential College 5

Employee Referral Eligible: No

Job requisition ID : 26880