Assistant Manager, Student Administration (Ref 25914)

Responsibilities

Office Administration

. Administer procurement, reimbursement and financial activities

. Assist colleagues from other units in overseeing office related matters

. Serve as the secretary/note-taker for all Meetings

. Assist with the planning and organisation of meetings, workshops/seminars, activities

. Assist with the selection of instructors

. Assist with all other related administrative tasks

Course & Student Administration

. Oversee and manage inter-college/school/department collaboration and serve as the liaison between Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities

. Oversee and manage all course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters

. Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

. Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching courses

. Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors

. Approve the the teaching reimbursement claims of adjunct instructors

. Prepare the necessary information needed and scheduling of instructors for annual performance appraisal of instructors and coordinate with HRBY and the reporting officers of lecturers on appraisal meetings

Outreach

. Be the main point of contact and support to students and partners and schools on matters

. Conduct, coordinate and/or support activities to share and promote the school mission and curriculum, including the compilation and production of relevant marketing materials and eDMs

. Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

. Bachelor's degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector

. Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous

. Meticulous with good organisational skills and a keen eye for detail

. Strong analytical and problem-solving skills

. Excellent communication and interpersonal skills

. Good writing skills with the ability to prepare clear reports

. Proficient in handling data and numbers

. Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement

. Knowledge of student information/database management systems would be advantageous

. Strong stakeholder management, influencing and collaboration skills

. People-oriented and a proactive team player

. Ability to multi-task and deliver with quality and timeliness

. Ability to work independently with minimum supervision

Licence no: 12C6060