Responsibilities:
Procurement & Budget Management
- Prepare, monitor and manage projects budget papers, event expenses and deliverables progress while ensuring a highly desirable event for qualifiers to attend.
- You will also need to adhere to the internal procurement process and arrange for payments to be made before the stipulated timelines.
- Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.
Project & Programme Management
- Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments, design & concepts etc.
- Handle all aspects of events conceptualising, planning and coordinate the delivery of project outcomes that align with project plans.
- Work with internal colleagues and external agencies (where necessary) to deliver the event programme and materialise the objectives.
- Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.
- Ensure programme are well-thought through and briefed to all parties/ event helpers involved.
Collaterals Management
- Be creative with collaterals design and handle last minute collaterals requirements promptly.
- Arrange and ensure print production are delivered on-time ahead of events.
- Ensure the necessary updating of events collaterals.
- Able to do simple design works for events invite and reminder eDMs.
Database & Registration Management
- Create innovate mechanism to drive high attendance rate among invitees for our key agency events.
- To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events.
- Tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure high actual attendance on-site.
Communications
In-charge of all forms of communications in relation to the event for all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include some
of the following:
- All event collaterals
- Changes or updates to schedules or project plans
- Confirmation for events attendance
Gifts & Tokens Sourcing
- In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force
- Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
Requirements:
- Minimally Diploma qualification
- 1-2 years experience in big events planning
- Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force.
- Manage various deliverables productively, review/ check to ensure accuracy and details.
- Able to roll up your sleeves for pre-event logistics planning, onsite execution and delivery of events.
- Interest in finance, insurance products and how an agency force works to close protection gaps
- Pleasant and good-natured
- High level of integrity, takes accountability of work and good attitude over teamwork.
- Takes initiative to improve current state of things and adaptable to embrace new changes.
Interested candidates who wish to apply for the advertised position, please click on Apply. We regret that only shortlisted candidates will be notified.
EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)
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