Associate / Senior Associate (International Awards), A*STAR Graduate Academy

Our vision at A.STAR Graduate Academy (A.GA) is to make A.STAR a global nexus for scientific talent. We are committed to nurturing and grooming a new generation of talented scientists and researchers who will spearhead Singapore's ambition of becoming a world-class scientific hub. Through a comprehensive suite of undergraduate, PhD and post-doctoral scholarships, A.GA supports top-class education both locally and overseas to help passionate individuals realise their full potential. We also identify science talents through extensive outreach programmes and internships to nurture a diverse group of scientific talent to the fulfilment of AGA's vision.

The International Awards team of the A.STAR Graduate Academy (A.GA) awards scholarships to international talents at multiple entry points: undergraduate, PhD and post-doctoral and aims to develop scholars to their full potential. We are seeking a resourceful and energetic individual who is passionate about developing future generations of Science and Technology talent for A.STAR and Singapore. You will work with internal and external stakeholders on the smooth administration and monitoring of international awardees pursuing their education in Singapore. You may be involved in other A.GA wide duties from time to time.

Responsibilities

• Recruitment of students under the international awards
• Administer annual call for research projects to feature projects to interested applicants
• Maintain relationship and liaise with local and overseas universities on award publicity and management
• Manage and track the award application process from shortlisting to offer
• Coordinate interview materials and schedules with interview panel and candidates
• Attend to general enquiries on the international awards
• Engagement of international awardees
• Organise orientation events and engagement sessions for international awardees in terms of administrative duties and logistics
• Arrange one-on-one sessions with awardees on an ad-hoc basis to discuss issues, if any

• Oversee the A.STAR International Awardees Network (AIAN) to ensure smooth operations through regular communications with AIAN Executive Committee and assist with administrative duties when necessary.

• Monitoring of international awardees
• Ensure regular submission of progress reports, results, CV and/or other required documents based on award timeline
• Track candidate progress and generate statistics for reporting
• Other duties
• Meeting secretariat: Collation of meeting agenda and minutes/notes-taking
• Ensure award information on A.STAR website and intranet is up-to-date
• Manage the general query mailbox

Requirements

• Preferably a minimum of 8 years of admin experience
• Proficient in MS Office applications, such as Word, Excel and PowerPoint
• Keen to learn and self-motivated
• Pro-active, quality conscious, attentive to details and results-oriented
• Excellent team player who is resourceful with good communications and interpersonal skills