Job Title
Bid Manager
Job Description Summary
In this role, the Bid Manager is to actively manage the bid process for all go-ahead bids, adding value and effective support to Business Development and Commercial Management (BidCom) by leading all day to day bid activities, ensuring bid framework procedures and governance are followed to deliver a compliant, compelling bid on time, and ensuring bid documentation is of a high standard, is clear, appropriate to the project, and communicates the agreed win strategies and win themes.
The Bid Manager will develop bid-winning strategies, conduct research, write and review proposals, negotiate with stakeholders, and collaborate with other team members to ensure bid security.
The Bid Manager is responsible to champion the use of, and carry out all work in line with, the defined bid framework procedures, governance and processes and takes ownership for the end-to-end process on all bids from qualification to contract award.
Key outputs of this role: -
All client requirements including the bid submission are responded to within the required timeframes;
Defined bid framework tools and processes are followed by all bid team members throughout the bid;
Bids are well planned with responsibilities, expectations and timelines communicated clearly to all stakeholders;
Bid proposals are effectively written in compliance with client requirements, and are compelling, clearly articulating winning strategies, win themes and the C&W solution;
Bid submission documents are thoroughly reviewed to a high degree of professionalism and accuracy prior to submission.
Job Description
Pre-Tender Support
Support Business Development in all stages from pre-tender client engagement, opportunity identification, RFPs, EOIs, Pre-Qualifications, data collation to response submission
Set up bid team and disseminate data to facilitate pre-tender discussions
Engage in meaningful pre-tender preparatory works and site visits
Bid Management
Lead and effectively manage the entire bid process from review of RFP to award
Attend tender briefing or site show rounds to gain better understanding of client requirements and potential competition
Establish bid timeline with clear milestones and communication channels
Set up bid project team comprising of key stakeholders and subject matter experts
Schedule and deliver bid project team meetings (kick-off, workshop, storyboarding sessions, proposal reviews, governance/sign off, approval) ensuring outputs are agreed and deliverables are viable within the available timeframe
Tabulate issues, status, actions required, etc. after meetings and update bid project team
Liaise with relevant internal teams in reviewing the tender documents
Identify risks throughout the bid process, highlighting areas of concerns to Business Units
Collate and send tender clarification queries to client, thereafter, disseminate clients replies to project team
Create, issue and manage the bid response templates
Control and consolidate the bid response ensuring the structure complies with the client requirements
Collaborate closely with the bid project team to identify strategy, value proposition and win themes, and to develop strategic solutions appropriate for the bid
Develop and write relevant and persuasive content for the bid response
Ensure the winning strategy and win themes are articulated effectively throughout the bid response, demonstrating full appreciation and understanding of what the client needs
Ensure bid submission documents are of high quality and adhere to guidelines for consistent branding
Prepare, collate and review all required submission documents including required sign-off by authorised signatories
Prepare and ensure approval documents are in order
Prepare and collate response for post-submission clarification from client
Prepare tender presentation slides
Undertake post-mortem reviews with Business Units, identify what are the lessons learnt and implement resulting actions
Upon award, initiate transition kick-off and ensure proper handover to Business Units
Support Business Units in the contract close-out e.g. purchase insurance, sign agreement, documentation, etc
Content Management / Best Practice
Develop and maintain a professional and comprehensive bid content depository to be shared with Business Units
Develop and refine the bid framework tools and processes by providing constructive feedback and ideas
Actively read up, understand new content of relevance and share such content with fellow Bid Managers
Explore and adopt best practices and share such knowledge with Business Units
Drive and advocate growth within the team through learning; ensuring adoption of good practices, assisting with difficulties and feedback; and supporting fellow Bid Managers
Build strong relationships with internal stakeholders, including the finance, HR, legal, risk assessment, HSSEQ and procurement teams, heads of Business Units, HQ teams and business partners.
Others
Prepare reports and presentation document for internal and external use to support bidding and the development of business growth.
Organize team events and trainings.
Perform other related duties as required or assigned.
