ROLE
The Business Development Coordinator assists the business development, management, and design teams in their pursuit of new business opportunities that support the continued success and development of WATG and Wimberly Interiors. The BD Coordinator requires a high degree of organization and attention to detail, as well as the ability to think creatively while engaging with employees at all levels of the organization to support business development systems, processes, activities, and pursuits. The position reports to the Business Development Manager.
RESPONSIBILITIES
- Works with the business development, management, and design teams to produce proposals and submissions that align with our company brand while meeting the client's requirements and objectives these include EOI/PQQ/RFP/NDA responses.
- Collaborates with the business development coordinators in managing the pipeline of work, communicating and reviewing incoming requests of various deadlines.
- Works with the BD Coordinator team to ensure all deadlines and outputs meet high-quality standards and deadlines.
- Liaises with external stakeholders, including clients, consultants, and vendors, to gather information and maintain a professional business relationship.
- Manages the coordination of documentation reviews associated with proposal submissions, including NDA, RFP, and contract documents, ensuring that comments and edits are communicated to the relevant WATG team.
- Manages, tracks, and maintains the BD and CRM databases to timely reflect prospects, proposals, and sales, coordinating with Finance and the design team for regular updates (HubSpot, OpenAsset).
- Supports general research to assist in the qualification of client relationships and pursuits, gathering data and information to help inform business development tasks.
- Supports the Managing Director and business development team with tasks relating to business plans, events, awards, surveys, and other pursuits.
- Creates presentations, credentials, and portfolios, including resumes, project descriptions and case studies, and company profiles.
- Coordinates with the marketing and business development team across offices in keeping business development and marketing materials updated and aligned to the company brand and message guidelines.
- Supports the edits and reviews of other business development and marketing efforts, such as thought-leadership content, boilerplate verbiage, brochures, and other campaigns.
- Ability to perform bilingual translation between English and Chinese.
- Understands and supports the implementation of regional and local business development, marketing, and communication activities within the office to ensure best practices and quality control.
- Collaborates with cross-functional teams, including technical staff, designers, senior management, legal, HR, marketing, and other teams.
- May support other offices with business development tasks and activities.
- May provide support to Management as needed.
QUALIFICATIONS
- Bachelor's degree in administration, business studies, marketing, architecture, or a related field.
- 3+ years of experience with proposal and bid management in the AEC industry or other related professional services environment.
- High general computerproficiency, particularly with MS Office (Word, Excel and Powerpoint) and Adobe CC (Acrobat, InDesign) Strong eye for detail, editing, and proofing skills.
- Self-motivated, proactive and results-oriented team player who enjoys working in a fast-paced, deadline- driven environment.
- Excellent organizational skills, with an adaptable approach to managing multiple project priorities simultaneously, and with a high degree of initiative and good judgment.
- Strong interpersonal and communication skills.
- Able to communicate fluently in English and Mandarin (both verbal and in writing).
