Job Purpose
1. Strategic Planning and financial overview for the CCA and ACSIS Program at GESS
2. Responsible for overseeing and coordinating the co-curricular activities
3. Responsible for overseeing the ACSIS Department
Coordination and o Engagement
- Work in collaboration with the Head of Operations and the Head of PE on the strategic direction of the CCA department. Be responsible for implementation of strategic plans.
- Ensure a balance of activities across various domains such as sports, arts, cultural events, and community service.
- Work with curriculum coordinators about the program.
- Enhancing optimization projects to strategically prepare the department for future growth initiatives.
- Identify and engage qualified CCA providers to meet the increasing demand for extracurricular activities.
- Team leading.
- Conduct routine evaluations and optimize the CCA system.
- Work in collaboration with the Finance and HR Department to ensure timely invoicing and payments of our external and internal CCA Providers.
- Ensure the billing of parents after the trial period and follow up with overdue payments.
- Provide timely information to the Head of Operation with regards to income and expenditure associated with CCA and ACSIS programme, when required.
- Ensure the safety and well-being of students during co-curricular activities in collaboration with the safeguarding team.
- Oversee logistics for all co-curricular and ACSIS events, including scheduling, venue arrangements, and resource allocation.
- Liaise with teachers, coaches, and external facilitators to ensure smooth execution of activities including attendance taking.
- Ensure accurate Lesson Plans and schedule quarterly Lesson Observation in collaboration with the Head of PE, Head of Operations and Director of Innovations.
- Ensure appropriated Processes are in place and are followed including but not limited to:
- Dismissal Procedure
- Off Campus Procedure (including international Trips)
- Refund
- Incident
Administrative Tasks
- Ensure proper communications about CCAs (CURRICULAR ACTIVITIES) and ACSIS with parents, student's teachers including homeroom teachers, via direct email or other means of communication.
- Ensure up to date social media and parent portal information including class descriptions, pictures, overview, Events in collaboration with the Marketing Team.
- Facilitate communication with our external providers about CCA Timetable and the School Holiday calendar.
- Manage a smooth enrolment process for all parties, including standard procedures, Guidelines and terms and conditions that are operationally and commercially viable.
- Generate statistics and provide recommendations regarding the CA and ACSIS Programme for next year.
- Collate student/parent/teacher feedback, generate CCA statistics.
- Use the Feedback for the strategic development of the department and to provide a Feedback to all providers
- Where needed review the Provider accordingly
- Ensure proper follow up on incidents.
- Any other administrative task as required and/or directed by the Operations Manager.
Knowledge and Experience
- Previous experience in coordinating co-curricular activities in an educational setting.
- Strong organizational and planning skills.
- Strong leadership and mentoring skills.
- Knowledge of safety regulations and best practices for student activities.
- Professional in written and spoken German and English, as you will be engaging with students, parents and colleagues who speak these languages.
- Worked in either sport related activities or school environment.
- Child protection knowledge.
Technical and Soft Skills
- Basic IT skills including outlook, excel, power point, schools buddy.
- Excellent communication and interpersonal abilities.
- Ability to work collaboratively with a diverse range of stakeholders.
- Organisational skills.
- Customer relation skills required.
