Centre Admin Executive

The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Roles & Responsibilities

1. Administration:

Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:

. Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children

. Subsidy applications in CMS for all new and existing cases

. Update of school fees changes in CMS at child level (yearly)

. Update of vacancy status in CMS

. Retrieval of documents for audit purpose

. Handles queries from existing and new parents and provide support whenever needed

. Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues

. Responsible for proper storage of stationary and uniforms

. Perform general clerical duties

. Support operational work flow

. Upkeeping of children's P file

2. Enrolment:

. Maintaining a waiting list, calling parents up for enrolment when a vacancy arises

. Follow up with parents on the documents needed for enrolment

. Planning of orientation sessions for new enrolment

3. Finance:

. Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc

. Checking of monthly fee invoices

. Creating of monthly GIRO deduction listing, updating of monthly payment

. GSII monthly reconciliation

. Adding the correct subsidies discount for each child

. Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS

. Petty cash handling

4. Customer Service

. Meet and greet parents, students and visitors at the school

. Provide proper information about school fees and programs

. Handle calls/emails/walk-ins enquiries from existing and new parents

. Taking charge of the centre's inbox

5. Procurement

. Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

. Minimum 3 GCE O levels with at least B4 in English and credit in a second language

. At least 2 years of experience in an administrative role

. Good interpersonal skills, able to relate to people from different culture and languages

. Good written and verbal communication skills

. Able to work independently, multi-task and adapt quickly in a fast-paced environment

. Able to handle confidential information with discretion and integrity

. Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in via APPLY NOW button.