Commercial Administrator

Position Descriptions:

This position reports to Regional Sales Manager in performing overall sales administrative duties

. Support RAPP Commercial team in consolidating distributor forecasts, managing SFDC pipeline and preparing all sales analytics and reports

. Assist Managing Director/Regional Commercial/ Sales manager in meeting managment, reports monitoring, records maintenance and administrative tasks for the team

. Work with commercial team in preparing, issuing and validating documents required by the projects and contracts

. Ad-hoc duties as assigned by Management

Job Descriptions:

. Maintain and update regional sales pipeline, customer information via CRM/database

. Prepare and update routine and ad hoc sales reports, forecast reports budget, business plans and presentations etc

. Assist with the creation and distribution of sales and marketing collaterals, such as company/product catalogues, flyers, email campaigns

. Responsible for CPQ management from quotation, order, loading to shipment

. Assist sales and marketing events and materials, such as scheduling meetings, managing event calendars, trade shows, trainings, seminars, conferences and corporate gifts

. Support research & data analysis on sales, products, competitors, industry trends, and potential markets (both existing and potential markets)

. Answer and streamline phone calls and email inquiries

. Liaise and interface with customers and prospects to schedule appointments and follow up on inquiries

. Create and maintain Commercial team's SharePoint/Share folder with the latest information and access control

. Provide on-time and accurate sales details and forecast data for monthly, quarterly and yearly sales reporting for HQs amd consolidate all reports ror Commercial Financial team on a regular basis

. Work closely with other functional groups not limited to Sales & Marketing, Finance, Services, IT and HR & Admin to ensure accomplishment of task assigned

. Undertake other ad-hoc duties as assigned by management

Job Requirements:

. Diploma/Degree in Business Administration/Management, Marketing or related discipline

. Min 5 years of relevant sales/marketing admin experience in similar capacity preferred

. Power/advanced user in MS Excel and Power Point and Pivot Table

. Preferably with some shipping experience

. Possess a can do attitude and able to communicate with various stakeholders effectively

. Agile with growth mindset and a fast learner with strong business sense

. Ability to operate at high degree of flexibility and multitask

. Fluent in English, both written and verbal (other languages would be a plus)

. Occasional travel ( 20%) may be required