Corporate Communication Assistant

You will be part of the Corporate Communications & Communication Team providing administrative support.

Job Duties:

Mail Room -

• To understand the Mail Room processes
• To understand sorting/franking of mails
• To manage the roster of drivers to support in the sorting of mails (including regular spot checks to ensure mail sorted correctly)
• To manage the topping up of franking machine in the mail room

OSU (Office Services Unit) - Hand Delivery Duty

• To manage deployment of hand-delivered items (letter/packages)

Driver Pool -

• Manage deployment of all drivers/vehicles daily
• Process all claims for drivers - vehicle (petrol/cash card) + staff (medical/dental claims, mileage, purchase of items)
• Hire of external vehicle - coach - should the PSA vehicles be fully booked for port tours
• Arrange for necessary vehicle inspections/renewal of road tax/insurance
• To manage drivers leave to ensure sufficient drivers on a daily basis

Ad Hoc Duties -

• To look into training of drivers
• To order new driver safety shoes + polo t-shirt yearly for all drivers
• To arrange for regular monthly meeting for drivers and supervisors
• To ensure cleanliness of Drivers Room and Mail Room
• Other duties required as and when needed - such as event support etc

Other requirements

• Able to manage simple MS Word/Excel
• Open to receiving calls at night/weekends