JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Scope and Responsibilities
Overview: The Project Coordinator will be responsible for providing comprehensive support to our Regional Data Centre APAC team. This includes managing various project-related tasks, coordinating with different teams, and ensuring efficient project operations.
Responsibilities:
Development Support: Assist with legal reviews, business approvals, and Project Funding Requests (PFR) and manage bug management processes. Financial Administration: Facilitate and liaise with Finance and Project Control teams for purchase order and invoice management. Status and Tracker Management: Maintain and update the Data Centre Delivery and Engineering tracker. Calendar Management: Manage schedules and ensure availability of all attendees for meetings. Remote Project Management: Be adept at overseeing and managing project teams geographically dispersed in APAC. Document Management: Update, refresh and upkeep of necessary documents and ensure smooth navigation using Document Control Software tools. Coordination and Travel Support: Support the coordination of in-person reviews for Campus planning and other projects, including travel arrangements and scheduling. Meeting Support: Take meeting minutes and record action items for weekly syncs with the Regional Program Manager (RPM). Substation Equipment Management: Oversee the management of long lead equipment (LLE) for substation programs. Vendor Onboarding: Assist with document control and onboarding procedures for vendors in the substation program. Onboarding Support: Assist in the onboarding of new hires into the Team, including adding them to recurring meetings, the Data Centre Rotations Program (DCRP) calendar, website updates, and distributing mission and vision documents. Presentation Development: Create and deliver presentations as required. Ensure Consistency and Efficiency:
Maintain consistent meeting formats, agendas, standard documents, presentations, checklists, and formatting across the Services team.
Facilitate onboarding of new team members through initial IDAP and Tech stages.
Manage monthly communications and newsletter for the team.
Collate and distribute bi-weekly status reports.
Document and optimize team tools and processes, including BIM360, Project Management Tool (PMT), and One Drive.
Control and maintain team brand and templates.
Assist in planning and executing team summits and workshops.
Maintain team program documents such as team directory, team calendar, and team alias groups.Requirements:
Bachelor's degree in a relevant field (preferred)
Previous experience in project coordination or a similar role
Strong organizational and time management skills
Excellent communication and interpersonal skills
Proficient in MS Office / Google Suite and other Project Collaboration tools
Attention to detail and ability to multitask
Understanding of project management principles
Ability to work independently and in a team environment
Flexibility to handle multiple projects and changing priorities
Experience in the technology or construction industry (preferred)
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
You will be able to demonstrate the following on a consistent basis:
Client-focused with excellent and clear communication skills
Pro-actively collaborate with others, a good team player and is highly organized.
Environmental, Sustainability and Health and Safety focused
Continuous improvement mindset
Education and experience:
What were looking for is a candidate with at least 5 years experience in an assistant or facilities coordination role.
You will be able to manage multiple parties, vendors, stakeholders and priorities with various milestones.
Fluent in written and spoken English
Excellent communication skills, with experience in remote management
You will be detailed orientated and organized in your approach to project management.
Requirements:
Bachelor Degree from an accredited institution. Preference towards a Degree in Real Estate, Engineering, or Projects / Construction Management.
Ability to regularly communicate analyzed data to client and team to achieve project goals
Highly organized with strong analytical skills.
Strong interpersonal skills with an ability to interact clients as well as external team members (architects, contractors, clients representatives, etc.).
Ability to manage all aspects of construction projects effectively and efficiently including, but not limited to budgeting, scheduling, submittals, change orders.
Has been part of a team responsible for large / complex projects or programs previously.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
