We are seeking a Department Assistant to provide essential administrative support, including scheduling, meeting coordination, document management, and travel arrangements. The successful candidate will act as a liaison for internal and external communications, ensuring timely information flow. The role also involves organizing meetings, managing daily tasks, and offering general administrative support, including filing and payment schedule management.
Key Responsibilities:
- Provide comprehensive daily administrative support including but not limited to scheduling, meeting coordination, document management, and travel arrangements.
- Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
- Assist in the scheduling and organizing of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
- Assist department payment schedule, and daily reimbursement.
- Assist with basic administrative tasks, such as filing, data entry, and document preparation.
- Office receptionist duties such as welcome visitors in a professional and friendly manner, prepare and serve refreshments for visitors.
- Manage incoming calls, emails, and inquiries, directing them to the appropriate personnel.
- Maintain a clean and organized front desk area.
- Handle mail and deliveries, ensuring they reach the intended recipients.
- Maintain office supplies inventory and place orders as necessary.
- Assist with special projects and or employee engagement and events as required.
- Perform other temporary tasks as assigned by the supervisor
How you can stand out:
- Excellent written and spoken communication skills in both English and Chinese, with the ability to handle bilingual documents and communication effectively.
- Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
- Outstanding interpersonal and coordination skills, with the ability to work efficiently.
- Highly meticulous with strong time management and multitasking abilities.
- High sense of responsibility and professional ethics, with the ability to adapt to urgent tasks and a fast-paced work environment.
What you will experience working with us:
- A culture that values authenticity and diversity of thoughts and backgrounds
- An inclusive and respectable environment with open workspaces and exciting start-up spirit
- Fast-growing company with the chance to network with industrial pioneers and enthusiasts
- Ability to contribute directly and make an impact on the future of the digital asset industry
- Involvement in new projects, developing processes/systems
- Personal accountability, autonomy, fast growth, and learning opportunities
- Attractive welfare benefits and developmental opportunities such as training and mentoring.
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Bitdeer is committed to providing equal employment opportunities in accordance with country, state, and local laws. Bitdeer does not discriminate against employees or applicants based on conditions such as race, colour, gender identity and/or expression, sexual orientation, marital and/or parental status, religion, political opinion, nationality, ethnic background or social origin, social status, disability, age, indigenous status, and union.
