About LXO PTE. LTD.
LXO PTE. LTD. is a forward-thinking events and consultancy company dedicated to designing innovative, AI-driven strategies for clients and delivering outstanding events in Southeast Asia. We aim to make a positive impact on the business landscape while creating experiences that resonate.
Roles & Responsibilities
As the Event Operations Manager, you will lead and manage all logistical and operational aspects of high-profile events, ensuring flawless execution and exceptional client satisfaction. Key responsibilities include:
- Overseeing end-to-end event planning and execution, from initial layout design to final teardown, including floor plans, event set-up, and technical requirements.
- Managing vendor relationships, sourcing and negotiating contracts for services and equipment, and ensuring quality and compliance.
- Developing and managing event budgets, timelines, and production schedules to ensure all milestones are met within scope.
- Coordinating with internal teams and external stakeholders to execute a cohesive event strategy.
- Implementing and ensuring strict adherence to all local regulations, licenses, and safety protocols, including applications for required permits (SFA, SPF, COMPASS).
- Conducting risk assessments and contingency planning to minimize operational issues.
- Leading on-site event staff, including team coordination, delegation of duties, and performance management.
- Providing post-event analysis and reports to guide future improvements and assess ROI.
Requirements
To qualify for this role, candidates must meet the following criteria:
- Minimum of 5 years of experience in event operations or event management in a corporate, agency, or consultancy environment.
- Proven track record in managing high-budget, complex events and handling responsibilities autonomously.
- Strong proficiency in event planning software (such as SketchUp or AutoCAD for 3D layout planning) and Microsoft Office Suite.
- In-depth knowledge of licensing and permit processes, with experience in applications for SFA, SPF, COMPASS, or equivalent regulatory requirements.
- Advanced problem-solving skills and a strong ability to handle high-pressure situations and resolve on-the-ground issues.
- Flexible work schedule, including weekends and overtime, as event schedules demand.
- Demonstrated understanding of safety and risk management, including familiarity with workplace safety and health regulations specific to event management.
- Exceptional interpersonal and communication skills to liaise effectively with vendors, clients, and team members.
- Experience managing digital and hybrid events is a plus.
- Bilingual proficiency in English and at least one regional language (Mandarin, Bahasa Melayu, or Tamil) to liaise with diverse clients and vendors across Southeast Asia.
Preferred Qualifications
- Prior experience in financial or consultancy-related events is advantageous.
- Familiarity with AI-driven tools for event management and client engagement.
- Certification in event management or project management (e.g., PMP, CSEP) is a plus.
How to Apply
Apply with your resume and a cover letter detailing your experience in event management, particularly focusing on your experience with licensing, technical requirements, and budget management.
Note: Only shortlisted candiates will be be notified.
